Audio Visual (AV) Services

The City of Dania Beach, Florida, is soliciting proposals under RFP No. 26-021 for comprehensive Audio Visual (AV) services to support municipal functions, city meetings, and special events. The scope of work encompasses the provision of labor, equipment, and technical staffing, including sound, visual, and lighting services for both indoor and outdoor venues. Required personnel may include lighting and sound technicians, producers, directors, and camera operators. The selected contractor must be capable of providing rapid response for emergency or unscheduled events, with services commencing within three hours of notification. The contract is designed for an initial term of three years, with the City reserving the option to renew for two additional one-year periods. Award decisions will be based on the most responsible and responsive proposer, evaluating factors such as price, firm experience with public sector clients, and value-added innovations like livestreaming and advanced production. Financial terms include a maximum ten percent markup on subcontracted work and a payment structure where the City pays monthly within thirty calendar days following approval by the City Manager. Proposals must be submitted electronically via the OpenGov portal, with a public opening scheduled for September 28, 2026. Applicants are required to provide several notarized documents, including a Public Entity Crimes Form, Non-Collusion Affidavit, and Certification to Accuracy of Proposal. Additionally, the City may require performance and payment bonds upon award, and contractors must adhere to Florida state law and Occupational Safety and Health Act standards.