Event Video and Audio Services

The University of Texas at Austin is seeking qualified vendors to provide Event Video and Audio Services under solicitation number 721-26055, which was posted on June 9, 2026, with a submission deadline of June 30, 2026, at 2:30 PM CDT. The procurement is classified under NAICS code 512191 and falls within the SLED government sector, targeting providers capable of delivering comprehensive audio and video production, design engineering, and equipment rental services as defined by NIGP codes 91509, 92591, and 98512. All work must be performed within the state of Texas, and vendors are required to submit their proposals exclusively through the Bonfire procurement portal. Required submissions include a completed Company Information Questionnaire (Q-93WP) in Excel format, a PDF subcontracting plan, a signed execution of offer, an addenda acknowledgement, and fixed pricing documentation; optional materials include renewal pricing, damage fee structures, and a list of exceptions to the sample agreement. Respondents must indicate their intent to bid by the deadline and confirm their acceptance or rejection of the prompt payment discount. The evaluation will consider the vendor’s ability to meet the university’s needs, the quality of proposed services, staffing resources, and past business relationships with the institution, although specific weighting for these factors is not disclosed. File uploads are limited to 1000 MB, text fields to 2000 characters, and embedded documents are prohibited. Proposals must adhere strictly to format requirements, and failure to submit any mandatory documentation will render a response non-compliant. Questions regarding the solicitation must be submitted between June 8 and June 16, 2026, and technical support is available through the Euna Procurement help portal. The contract award will be made following review of all compliant submissions, with no estimated contract value disclosed.