This Solicitation opportunity from Texas was posted on August 12, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Audio-Visual Equipment and Services

Closed

2608-002State & Local

Submission Closed09/11/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 512191

New

SLED

Video Captioning Services, Term Contract

Solicitation # RFB B-10000577

Baltimore County, Maryland, through the Office of Information Technology, is soliciting bids for a term contract to provide professional video captioning and transcription services for County-produced videos and podcasts, primarily WebEx sessions. The objective is to ensure public accessibility in compliance with Section 508, the Americans with Disabilities Act, Title 7, WCAG 2.1, and CVAA. All work must be performed within the United States. The scope includes providing English and Spanish captioning with a minimum accuracy rate of 99 percent. Deliverables must consist of separate .srt caption files and .txt transcript files, with an initial delivery turnaround of 48 hours and corrections provided within one business day. The contract will be awarded to the lowest responsive and responsible bidder, with consideration given to past performance and cash discounts of at least 30 days. Bidders must possess at least five years of professional experience and provide three references from the past 18 months. Required submission documents include a Procurement Affidavit, Taxpayer Identification Number certification, a signed proposal page, a price sheet, and work samples. Bids are due by October 28, 2026, at 2:00 PM via the Baltimore County Procurement Portal. Contractors must maintain comprehensive insurance coverage, including $1,000,000 limits for general liability, automobile liability, and workers compensation, and must name Baltimore County as an additional insured. Compliance with HIPAA and the execution of a Business Associate Agreement may be required. Additionally, the County emphasizes a goal of awarding 30 percent of discretionary procurement dollars to MBE and WBE firms. Unit prices for the estimated 6,700 English and 1,000 Spanish captioning minutes must remain firm for one year from the contract effective date.

Office of Information Technology

POSTED

DEADLINE

UMDAR-2027-1152 UMDAR Commencement Webcast and Jumbo Trons

Solicitation # BD-27-1109-UMDAR-DAR-134231

The University of Massachusetts Dartmouth Campus has issued an open market bid solicitation, number BD-27-1109-UMDAR-DAR-134231, for live production, webcast, and LED Jumbo Tron services. These services are required to support the university's annual commencement ceremonies held at Cressy Field. The solicitation was posted on October 7, 2026, with a response deadline and bid opening date of October 29, 2026, at 4:00 PM. Administrative oversight for this procurement is managed by Purchaser Zachary Gull, with billing directed to the UPST Procurement Office in Shrewsbury, Massachusetts. While the solicitation identifies the specific scope of work under NAICS code 512191 for fiscal year 27, it does not specify an estimated contract value or allow for electronic quotes. Interested parties can access the bid documents through the designated UMass SciQuest portal.

UMDAR - Dartmouth Campus

POSTED

DEADLINE

Video Editing & Public Records Act Support

Solicitation # 27-11

The County of Shasta is soliciting proposals under RFP 27-11 for professional video review, redaction, and processing services to support California Public Records Act requests. The selected contractor will provide technical support for various County departments, focusing on identifying responsive footage, documenting timestamps, and performing redactions such as blurring faces and license plates. The scope includes supporting a wide array of file formats, including MKV, AVI, MP4, and CCTV recordings, with a requirement for human review of any AI-assisted redactions. All deliverables must be returned in a commonly accessible format with a detailed audit trail and a documented quality-control process to ensure redaction accuracy and recording integrity. The contract will be based on the County's Standard Personal Services Agreement, with award decisions made at the County's sole discretion based on qualifications and experience (30%), approach and methodology (25%), technology and security (25%), and cost (20%). While the County does not guarantee a minimum quantity of work, the contractor must provide a detailed cost proposal covering various redaction types and expedited services. Administrative requirements include submitting itemized invoices within 30 days of service completion for payment via ACH, credit card, or virtual card. Additionally, contractors must comply with HIPAA regulations via a Business Associate Agreement and adhere to strict confidentiality, non-discrimination, and accessibility standards.

Purchasing Department

POSTED

DEADLINE

RFxPremier Sports Video Technology

Solicitation # 26RFP-DL27-100

Solicitation 26RFP-DL27-100 is a request for proposals issued by the State of Utah Division of Purchasing and Alpine School District, with participation from the South Dakota State Government, to establish Master Agreements for Sports Video Technology. The objective of this procurement is to obtain the best value for providing technology and services to all participating states. The scope of work encompasses a wide range of commodities, including television monitors, video camera-recorders for both portable and studio use, editing and special effects systems, complete audio/video production services, and the rental or lease of audio/video equipment and accessories. The solicitation was posted on October 1, 2026, and requires all vendor proposals to be submitted by November 17, 2026, at 12 PM MT. This procurement falls under NAICS code 512191. While the South Dakota State Government is a participating entity, the procurement is led by Utah agencies. Detailed evaluation criteria, contract clauses, and full terms and conditions are hosted externally on the RFx Premier website. The contract administration for this request was initiated by Andrew Van Kuren.

South Dakota State Government

POSTED

DEADLINE

City of Abbotsford - Legislative Services - Video Services

Solicitation # 1220-2026-4186

The City of Abbotsford is seeking quotations for professional video redaction services to support its Legislative Services Division with access to information requests. The selected contractor will be responsible for the irreversible concealment of personal visual and audio information—including faces, license plates, residential addresses, and private conversations—from video and CCTV footage received via secure SFTP. All services must comply with British Columbia's Freedom of Information and Protection of Privacy Act (FOIPPA) and the Freedom of Information Act (FIPA), ensuring that redacted content cannot be recovered or reconstructed using digital forensic techniques. Deliverables include the redacted files and a detailed processing log for each project. The contract is structured for an initial three-year term, with the City holding an option to extend for up to two additional one-year terms. Award selection is based on a three-stage evaluation process considering mandatory requirements, non-price rated criteria, and pricing, with the top-ranked respondent being invited to enter into a Goods and Services Agreement. Pricing is based on a unit price per mp4 file, with additional quotes required for urgent service surcharges and volume discounts. Successful proponents must provide a WorkSafeBC clearance letter, proof of insurance naming the City as an additional insured, and a signed confidentiality agreement within five business days of the award. Payments are processed via Electronic Funds Transfer within 30 days of invoice receipt, subject to a potential 10 percent holdback until final approval of work.

POSTED

DEADLINE

LIPTM00395 - MULTI-MEDIA IPT - TPL 24-069/071A - NASA SEWP (C)The Multi-Media IPT contract, identified as LIPTM00395 and TPL 24-069/071A, is a forecast opportunity issued by the Naval Information Warfare Systems Command, specifically Niwc Atlantic. This procurement is categorized under NAICS code 512191 and will be facilitated through the NASA SEWP (C) vehicle. The primary place of performance for this requirement is located in North Charleston. Administrative oversight for this action is managed by Contracting Officer Christopher M. Brown, with Lauryn Andrade serving as the secondary point of contact. The forecast was posted on September 13, 2026, providing early notification of the government's intent to acquire multi-media related services or equipment.

POSTED

DEADLINE

LIPTM00395 - MULTI-MEDIA IPT - TPL 24-069/071A - DoD ESI (C)The Multi-Media IPT contract, identified as LIPTM00395 and TPL 24-069/071A, is a forecast opportunity issued by the Naval Information Warfare Systems Command, specifically through Niwc Atlantic. This requirement falls under NAICS code 512191 and is associated with DoD ESI. The designated place of performance for this effort is North Charleston. Administrative oversight for this procurement is managed by Contracting Officer Christopher M. Brown, with Lauryn Andrade serving as the secondary point of contact. Further details regarding the acquisition estimate can be found through the official NAVWAR documentation.

POSTED

DEADLINE

MULTIMEDIA CONTENT SERVICES

Solicitation # (RFP): #26-027

The City of Carson is seeking proposals for Multimedia Content Services under RFP #26-027. This local government solicitation is open to qualified vendors capable of providing multimedia services within the city of Carson, California. Interested parties should note that an optional pre-bid meeting is scheduled for September 2, 2026, at 10:00 AM. The deadline for submitting responses is October 21, 2026, by 10:00 AM PT. Detailed bid documents and submission requirements are available through the official City of Carson finance website and the Biddingo platform. Vendors are responsible for registering on the required portals and monitoring the site for any official addenda related to the project.

POSTED

DEADLINE

Vehicle Recompete: Bpa 68HERH22A0034This blanket purchase agreement, numbered 68HERH22A0034, provides multimedia services to support the Environmental Protection Agency's Office of the Administrator. Managed by the Tribal and Science Division Water, the contract has an IDV ceiling of 1,750,000 dollars and an ordering period that extends through August 31, 2027. The Maslow Media Group Inc is the primary provider, executing various task orders including official portrait photography for agency leadership, graphics updates for the Center for Radon and Air Toxics, and the development of a climate adaptation training course. The contract is currently classified as likely for recompete with a medium confidence level.

Tribal & Science Division Water

POSTED

DEADLINE

Vehicle Recompete: Bpa 68HERH22A0034Blanket Purchase Agreement 68HERH22A0034 is a contract established by the Environmental Protection Agency's Tribal and Science Division Water to provide multimedia services for the Office of the Administrator. The agreement has an IDV ceiling of 1,750,000 dollars and an ordering period that extends through August 31, 2027. The Maslow Media Group Inc is the primary provider under this vehicle, delivering services such as official portrait photography for agency leadership, graphics updates for historic reports for the Center for Radon and Air Toxics, and the creation of a climate adaptation training course. This contract is currently classified as likely to be competed for a recompete.

Tribal & Science Division Water

POSTED

7 months ago

DEADLINE

N/A

AI Contract Overview

The Travis County Healthcare District, doing business as Central Health, is seeking up to three vendors to provide professional audio-visual equipment catalogs and live-video production services for community events and public meetings within the Austin and Travis County area. This is a catalog-rate agreement where selected vendors will provide competitive pricing for equipment, staffing, and support services, including pre-event coordination, setup, operation, and breakdown. Deliverables include high-quality video and audio coverage, seamless live-streaming, and post-event coordination, such as uploading archived footage to platforms like YouTube. The contract features a one-year initial term with four optional one-year renewals. To be considered responsive, proposers must demonstrate at least three years of professional AV experience with public sector or community-facing events and the capability to support events with at least 300 participants. Evaluation is based on a pass/fail system focusing on administrative compliance, technical capability, and the provision of an execution plan and equipment catalogs. Award selection may further consider a vendor's proximity to Travis County and overall capabilities. The agreement requires adherence to ADA compliance for equipment and accommodations, as well as compliance with the City of Austin's living wage requirements. Payments are made electronically within thirty days of invoice receipt, following the Texas Government Code Prompt Payment Act.

General Info

Central Health seeks up to three vendors for audio-visual and live-video production services.

Agency

Texas → TRAVIS COUNTY HEALTHCARE DISTRICT

NAICS

512191 - Teleproduction and Other Postproduction Services

Place of Performance

TX, USA

Set-Aside

NONE

Documents

RFP 2608-002 Audio-Visual Equipment and Services

rfp

High

RFP 2608-002 Audio-Visual Equipment and Services Addendum 1

amendment

High

RFP Questions and Answers FAQ for Central Health Solicitation

q-and-a

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 12

Solicitation

Response DeadlineSep 11

Deadline has passed

Submission Closed

09/11/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyTexas → TRAVIS COUNTY HEALTHCARE DISTRICT

Contacts3 people available

OfficeAUSTIN, TX, 78702, USA

Organization / Agency

Texas → TRAVIS COUNTY HEALTHCARE DISTRICT

Office AddressAUSTIN, TX, 78702, USA

Contacts

Jaclyn Hebbe

contact@example.gov

+1 (555) 000-0000

Balena BunchPROCUREMENT DIRECTOR

contact@example.gov

+1 (555) 000-0000

SCOTT LEVINEPURCHASING AGENT

contact@example.gov

+1 (555) 000-0000

Full Description

The Travis County Healthcare District dba Central Health is seeking up to three (3) vendors to provide catalogs for professional audio-visual (AV) equipment and services, and to provide live-video production services and equipment for community events and other public and special meetings as needed and requested. The purpose of this Request for Proposals of catalog rates is to secure competitive pricing from various AV vendors who can provide equipment and services in the Austin and Travis County area who may not be cooperative contract participants. When work is identified, Central Health may ask for quotations from one or more contracted vendors for equipment, staff, and services. The execution of a contract does not guarantee work with Central Health. Central Health reserves the right to determine Best Value and select vendors for work per specific event requirements and scheduling needs. In the instance that Central Health receives more than three (3) qualified proposals, it is within Central Health’s right to award contracts at will based on the proposers’ capabilities and proximity to Travis County.Equipment, staff, and support services to be provided by the awarded and selected vendor(s) must ensure pre-event coordination and set-up, operation, troubleshooting, and breakdown services. During each event, vendors must ensure high-quality video and audio coverage, seamless live-streaming and recording if needed, minimal post-production editing in collaboration with Central Health’s internal teams if needed, and comprehensive AV support.

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