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Case Management Software Development & Licensing

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract focuses on the development and licensing of a Juvenile Case Management Software solution for the Washington State Administrative Office of the Courts. The project involves supplying and implementing a technology-based system that includes specialized modules for person record management, detention episodes, and referrals. To ensure operational efficiency across the state, the contractor must configure jurisdiction-specific business rules for 39 different counties and integrate robust alert systems and document storage. The technical requirements specify a scalable architecture that can be deployed via cloud or on-premise environments. This initiative is managed under NAICS code 513210 and will be performed across multiple counties. Interested parties should note the response deadline of January 4, 2027, to provide a functional software solution that meets the comprehensive needs of the state's judicial infrastructure.

General Info

Development and licensing of Juvenile Case Management Software for Washington State courts.

Place of Performance

Multiple Counties, WA, USA

Set-Aside

NONE

Documents

This scope was carved out of RFI-20261020.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Juvenile Referral and Detention Management Solution

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Timeline

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Organization & Contact Information

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AgencyWashington → Courts, Administrative Office of the
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies and implements a technology-based system for prime contractors on Washington State Administrative Office of the Courts (AOC) projects. Develops modules for referral, detention episode, and person record management. Configures jurisdiction-specific business rules for 39 counties and implements document storage and alert systems. Requires scalable cloud or on-premise architecture. Delivers a functional Juvenile Case Management Software solution.

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NAICS: 541512
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Juvenile Referral and Detention Management Solution
Solicitation # RFI-20261020
The Washington State Administrative Office of the Courts (AOC) is issuing Request for Information (RFI) RFI-20261020 to identify a modern technology solution to replace the aging Juvenile and Corrections System for the Washington State Juvenile Court. The objective is to implement a system that manages youths, referrals, and detention episodes, serving as a workflow tool to track critical deadlines rather than a simple data repository. The solution must integrate with the Superior Court case management systems, Courts of Limited Jurisdiction Case Management System, and the AOC Enterprise Data Repository. Vendors may respond to the referral management and detention episode management functional areas either separately or combined. Responses are due by January 4, 2027, and must be submitted using the provided RFI Vendor Response Form. The AOC is gathering data on technical capabilities, vendor experience with juvenile courts, general pricing models, and security compliance. Evaluation will be based on a Confidence Rating Scale from 1 to 10, assessing whether capabilities are native, configurable, or require custom development. Additionally, the AOC is requesting information regarding staff qualifications, retention plans, and comprehensive security practices, including data protection during storage and transmission. This RFI is intended for market research and will not result in an immediate contract award.
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POSTED

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DEADLINE

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Solicitation # RFP-20261019LMS
The Administrative Office of the Courts (AOC) for Washington State is soliciting proposals under RFP-20261019LMS for a comprehensive, secure, and scalable Learning Management System (LMS). The selected vendor will provide a platform to host recorded webinars, eLearning, and hybrid trainings, accessible via the AOC secure login website. The scope of work includes system configuration, data migration, integration with existing AOC applications, and a minimum of three months of post-implementation support. The solution must be ADA Section 508 compliant, support SCORM/xAPI content, and provide exportable learning data to ensure AOC data ownership. The contract period is set from December 30, 2026, through December 30, 2027, with the possibility of up to five extensions of one to three years each. Award selection is based on best value, evaluated against a maximum of 345 points covering cost, references, and potential oral interviews. Bidders must provide certifications regarding business licensing, wage law compliance, and the absence of mandatory arbitration clauses for employees. Contractual terms include a 15-business-day notice for termination for convenience and a 7-calendar-day notice for suspension due to lack of funds. Payments are processed within 30 calendar days following the approval of deliverables by the AOC Project Manager and the submission of an invoice containing a Statewide Vendor Number.
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