CATS Ultrasonic Testing Services

The City of Charlotte is soliciting proposals under RFP 269-2027-2098 for annual ultrasonic rail flaw detection services for the Charlotte Area Transit System (CATS) Light Rail system, specifically focusing on the Blue Line. The selected contractor will be responsible for inspecting approximately 40 miles of double-track mainline and associated facilities using specialized road-to-rail vehicles and qualified personnel to identify internal and surface rail defects. All services must adhere to APTA, AREMA, and FTA standards to ensure operational safety and infrastructure integrity. The contract is structured for an initial three-year term with the City holding an option to renew for two additional one-year periods. Proposals must be submitted electronically via the Bonfire procurement portal by October 23, 2026, at 3:00 PM EST. Evaluation will be based on the contractor's qualifications, technical approach, equipment capabilities, safety record, cost-effectiveness, and acceptance of the contract terms. Required submission documents include a cover letter, a detailed proposed solution, and five specific forms covering acknowledgement, addenda receipt, proposal submission, pricing, and references. Deliverables for the project include nightly reports, electronic data files, a catalog of identified defects, and an executive summary of findings. The contract incorporates federal requirements, including FTA Circular 4220.1F and regulations regarding debarment and suspension. Payment terms specify that undisputed invoices will be paid within 30 days, provided they are submitted within 60 days of service performance. The agreement is subject to non-appropriation of funds, meaning the City is not obligated to pay amounts beyond the end of the last appropriated fiscal year. Additionally, the vendor must comply with the Americans with Disabilities Act and the City of Charlotte's non-discrimination policies.