Central Energy Building Maintenance and Repair, MCAS Cherry Point, Cherry Point, NC

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. THERE WILL NOT BE A SOLICITATION, SPECIFICATIONS, OR DRAWINGS AVAILABLE AT THIS TIME.   THIS NOTICE IS A MARKET RESEARCH TOOL USED FOR PLANNING PURPOSES TO DETERMINE THE AVAILABILITY OF SMALL BUSINESSES AND COMMERCIAL OPPORTUNTIES.

The Naval Facilities Engineering Command, Mid-Atlantic (NAVFAC MIDLANT), is seeking to identify eligible small business firms capable of providing all labor, management, supervision, tools, material, and equipment to continuously operate, maintain and repair the Chiller Plant and Distribution System, the Steam and Hot Water Generation Plant, the Steam and Hot Water Distribution Systems, the Condensate Return System, and the Compressed Air Plant for Control Air and Medical and Dental Air and Vacuum Systems located at the Central Energy Building.

The Central Energy Building (Facility #4390) is located at the Naval Health Clinic aboard Marine Air Corps Station, Cherry Point North Carolina. The Central Energy Building was constructed in 1994 and is approximately 8,820 square feet. The facility houses chilled water systems including chillers, condensers and cooling towers; steam distribution system including boilers, condensate systems, hot and cold water systems and their distribution systems; and compressed air systems including compressors, dryers and vacuum systems and their associated peripheral equipment. This equipment provides heat, hot and cold water, HVAC and compressed air/gases to the adjacent Naval Health Clinic Facility. The work includes, but is not limited to responsibility for all equipment, controls and piping systems located inside the facility. The successful Contractor shall operate and maintain the Central Energy Plant 24 hours per day seven days a week. Work typically will include operation, management and maintenance of utility chilled water and air conditioning systems, utility steam and hot water systems, and air compressors for control air, medical and dental air and medical vacuum systems. An integrated maintenance plan (IMP) for dynamic and static equipment and systems will be included in this work. The Contractor is responsible for major repair work, consisting of component replacement, equipment replacement and new equipment installation exceeding the IMP limit of liability. 

The intended procurement method is Contracting by Negotiation.  The Government intends to award a combination Firm-Fixed Price/Indefinite Quantity type, performance-based contract with recurring and non-recurring services is anticipated with a base period of one (1) year plus four (4) one (1) year option periods. The total term of the contract, including all options, will not exceed sixty (60) months. The Contractor may be required to continue performance for an additional period up to six (6) months under the Option to Extend Services Clause.

This contract will replace a contract for similar services awarded in 2021 for $3,012,896.16 (total firm-fixed price portion) and $300,000 (indefinite quantity estimate/maximum value per year). Information about the current contract and the incumbent contractor will be included in the synopsis. Requests under the Freedom of Information Act are not required for this information.

The appropriate NAICS Code is 561210 with a size standard of $47.0M.

The proposed requirement is being considered for 100 percent set-aside to Small

Businesses, Small Disadvantaged Businesses, Women Owned Small Businesses, Service-Disabled Veteran-Owned Small Businesses, certified HUBZone Small Businesses, or certified 8(a) Small Businesses.

Interested concerns should, as early as possible but not later than 15 days of this notice, indicate interest in the requirement by providing evidence of capability to perform and a positive statement of eligibility as a small business concern. If adequate interest is not received from small business concerns, the solicitation will be issued as unrestricted without further notice. The Government will not pay for any information solicited.

Interested parties should submit a brief capabilities package not to exceed five (5) pages. This capabilities package shall address, at a minimum, the following:

1. Examples of projects worked within the last five years of similar size, scope and complexity as the work indicated.  The capability statement should include whether your firm worked as a prime or subcontractor, contract value, brief description of how the referenced contract relates to the work described, and a client point of contact.

1. Company profile to include office location(s), DUNS number, CAGE code, and business type.  Identify whether your firm is an 8(a) Small Businesses, HUBZone Small Businesses, Service-Disabled Veteran Owned Small Businesses, Women Owned Small Businesses, Economically Disadvantaged Women Owned Small Businesses, or other Small Business concern. If you are proposing as an 8(a) mentor Protégé, please provide a copy of the SBA approval of the Mentor Protégé agreement.

The capabilities package for this Sources Sought Notice is not expected to be a proposal, but rather a short statement regarding the company’s ability to demonstrate existing or developed expertise and experience in relation to this contract. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities package. Submission of a capabilities package is not a pre-requisite to any potential future offerings.

RESPONSES ARE DUE ON October 14, 2026 BY 4:00 P.M. Eastern Time. Submissions shall ONLY be submitted electronically to Catherine Litchfield via email at catherine.r.litchfield2.civ@us.navy.mil. Submissions MUST be limited to 10Mb attachment. Responses received after the deadline or without required information will not be considered. Telephone calls will NOT be accepted. 

Offerors/Bidders can view and/or download the solicitation, and any attachments, at https://www.sam.gov when it becomes available.