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CGC POLAR STAR PUMP PARTS

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POLARSTAR_PUMPPARTS_14501PR260000174Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The United States Coast Guard is soliciting a firm fixed-price contract for the procurement of critical spare parts for Buffalo Pumps ancillary seawater cooling pumps, specifically models AA6CCRE and 709CCRE, to support the USCGC Polar Star. The requirement includes various new, unused components such as impellers, gaskets, shaft sleeves, and mechanical seals. These parts are essential for maintaining ship readiness and ensuring the vessel can perform repairs prior to its winter deployment to Antarctica. This is not a small business set-aside procurement. All parts must meet manufacturer specifications and be compatible with the installed pumps, with offerors required to provide supporting documentation such as OEM part numbers or certifications. Deliveries must be made to USCG Base Seattle, Pier 46F, no later than November 1, 2026, and the delivery driver must possess a Real ID for base access. The vendor is responsible for all shipping costs and must ensure proper packaging to prevent damage. Proposals are due by 1200 Pacific Time on October 10, 2026. Offerors must be registered in the System for Award Management and comply with the Buy American Act and other applicable domestic preference requirements.

General Info

USCG seeks firm fixed-price spare parts for USCGC Polar Star cooling pumps.

Agency

Department Of Homeland Security → Sflc Procurement Branch 2(00085)View Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

Seattle, WA, 98134, USA

Set-Aside

NONE

Documents

(2)

FAR Clauses Incorporated by Reference

PDF•specifications

14501PR26000174 - SOW for Buffalo Pumps Spare Parts

DOCX•sow

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Timeline

PhaseCombined Synopsis
Posted

Combined Synopsis

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Homeland Security → Sflc Procurement Branch 2(00085)
Contacts2 people available
OfficeALAMEDA, CA, 94501, USA
Organization / Agency
Department Of Homeland Security → Sflc Procurement Branch 2(00085)
View Agency Profile
Office AddressALAMEDA, CA, 94501, USA
Contacts
DYLAN ELDRIDGE
contact@example.gov
+1 (555) 000-0000
JASON GARRIS
contact@example.gov
+1 (555) 000-0000

Full Description

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The United States Coast Guard Cutter Polar Star is issuing this combined synopsis and solicitation for the procurement of parts listed in the attached Statement of Work (SOW). This requirement will result in a firm fixed-price contract.



Scope of Work:


The contractor shall supply the exact parts and quantities listed in the attached SOW.


All parts must meet the specifications outlined in the attached SOW and/or other applicable documents.


Model and motor numbers are provided in the SOW to ensure compatibility.


 Offerors shall ensure to provide sufficient documentation (e.g., OEM part numbers, datasheets, or OEM certification) to demonstrate that the items offered are compatible with CGC POLAR STAR’s installed pumps as outlined in attached SOW.


Currently, the Government has not determined that any of the items in this requirement are non‑available.  Offerors shall identify any components that are not domestic end products and provide the associated country‑of‑origin and technical information as part of their quote. The Government will evaluate any requested exception in accordance with FAR Part 25 and make any determination during the evaluation of offers.  Offerors remain responsible for ensuring their proposed supplies comply with the Buy American Act and any other applicable domestic preference requirements unless and until an exception is determined to apply.


Offerors shall provide current, verifiable OEM lead time information with their quotes if the standard lead time extends beyond the required delivery date.



Contract Type:


This requirement will result in a firm fixed-price contract.



Set-Aside Status:


This procurement is not a small business set-aside.



Place of Performance/Delivery Location:


The parts shall be delivered to:


USCGC Polar Star


1519 Alaskan Way S


Seattle, WA 98134



Delivery must be completed no later than 01 November 2026 to ensure arrival before ship’s patrol period.



Submission Deadline:


Offerors are advised to carefully review all solicitation documents and adhere to the submission instructions provided. Proposals must be submitted no later than 1200 Pacific Time on 10 October 2026. Submit all offers to Dylan Eldridge (DYLAN.J.ELDRIDGE@USCG.MIL) and CC Ofelia Condulle (OFELIA.B.CONDULLE@USCG.MIL). For technical questions, please contact Charles.T.Leventhal@uscg.mil

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