Charter Bus Services

Texas Woman’s University is seeking qualified providers to establish a Master Agreement for charter bus services to support campus departments, including Athletics, across its locations in Denton, Dallas, and Houston. Proposals are due by June 23, 2026, and must be submitted online through the designated portal; submissions via fax, email, or mail will not be accepted. The solicitation requires proposers to provide ceiling rates for various bus sizes—47-seat, 55-seat, 25-seat, 33-seat, and 40-seat mini coaches—across hourly, daily, and mileage bases, with rates locked for the contract term though lower pricing may be offered for individual trips. All buses must be no more than eight years old, fully ADA-compliant with low-floor access and fold-out wheelchair ramps, equipped with air conditioning, an on-board lavatory, Wi-Fi, DVD/TV systems, and communication devices, and must comply with federal and state safety standards. Drivers must have a minimum of five years of charter bus experience, valid certifications, and no felony convictions or sex offender registrations. Insurance requirements are stringent, mandating Commercial General Liability and Business Automobile Liability coverage of $5 million per accident, Workers’ Compensation with $1 million Employer’s Liability, and the University must be named as an additional insured with waiver of subrogation. Proposals must include a completed W9, Form 1295 for Texas Ethics Commission compliance, child support certification, and disclosures of ownership interests and business status. The evaluation is based on best value, with weighting allocated to insurance compliance and safety ratings (30% each), price (20%), and experience transporting college-age students with higher education agencies (20%). TWU may conduct oral presentations, request clarifications, engage in negotiations, and require best and final offers. Contracts may be renewed up to three additional periods, and all services must be performed on time, with no tolerance for late performance. Invoicing must reference a valid TWU purchase order and be sent to TWUPayables@twu.edu, with payments processed net 30 under Texas law. Vendors must certify compliance with ethics, debarment, and executive order restrictions, including exclusion from foreign adversary list entities, and acknowledge the Texas Public Information Act applies to all submitted materials. Confidentiality is required regarding access to FERPA and HIPAA-protected records, and all proposals must adhere to strict formatting guidelines including sequential page numbering, a detailed table of contents,