Cherokee Nation Entertainment - Tahlequah Server Refresh

The Cherokee Nation Entertainment is seeking qualified vendors to perform a server refresh at its Tahlequah, Oklahoma facility, under solicitation number Procurement #164637, with proposals due by June 10, 2026. The project requires the upgrade of an existing Cisco server infrastructure to align with standardized specifications across other company sites, with specific hardware requirements including a PowerEdge R760 Rack Server, an MDS 9132T 32G 1 RU FC switch with eight active Fibre Channel ports, and associated components such as power supplies, fan trays, filler cards, NX-OS software version 8.4(2)D, 8-port upgrade licenses, and 32 Gbps Fibre Channel SFP+ transceivers. Vendor proposals must strictly adhere to the described equipment and configurations in the Statement of Work without offering substitute or “equal” items until after contract execution. A comprehensive maintenance support service of SOLN SUPP 24X7X4 for thirty-six months is mandated for the MDS switches. All bidders must comply with stringent insurance and bonding obligations, including Commercial General Liability coverage of at least one million dollars per occurrence on an occurrence basis, Professional Services Insurance covering data breaches, privacy violations, and intellectual property infringements, and Workers’ Compensation insurance with employer liability limits of one million dollars. The contractor’s insurance must be primary and at least as broad as ISO CG 20 01 04 13, with a waiver of subrogation granted to the Cherokee Nation and its associated parties. A Payment and Performance Bond may be required, representing 100% of the contract value, valid until final acceptance. The contractor is also required to maintain confidentiality obligations for two years post-termination and must comply with data privacy regulations including GDPR and GLBA, as well as PCI DSS standards. Bids must be submitted via email to [email hidden] with the exact subject line CNE164637, including all required RFP documents as attachments, and must not be copied to the buyer, or they risk disqualification. The bid must remain valid for sixty days post-submission, and the successful bidder must provide proof of insurance and required bonds within five calendar days of award. Evaluation will focus on compliance with specifications, bidder qualifications, experience of subcontractors, financial responsibility, and adherence to project timelines, with no pre-defined weighting or LPTA basis specified. The award may be issued