Chiller Rental for the CFIA’s Lethbridge Laboratory

The Canadian Food Inspection Agency’s Lethbridge Laboratory is seeking a temporary 300-ton chiller for a five-month period from May 18 to October 19, 2026, to support operational needs at its facility located at 225090 Township Road 91, Lethbridge, Alberta. This procurement is conducted under solicitation 2026-00635, with a mandatory site visit required for all potential offerors to ensure proper understanding of site conditions and integration requirements with existing chilled water pumps and building control systems. The contract is structured as a firm-fixed-price arrangement, with award based solely on the lowest evaluated price among compliant offers, and no trade-offs allowed between cost and non-cost factors. Performance must adhere to industry standards including AHRI-550/590 for chiller performance, CSA B52 for mechanical refrigeration, and Environment Canada’s EPS 1/RA/2 for fluorocarbon emissions compliance. The contractor is responsible for full delivery, installation with proper mechanical and control hook-ups, commissioning, and removal of the trailer-mounted unit by the contract end date. The contract includes provisions for inspection and acceptance by the Government of Canada, with the contractor required to correct any non-conformities at no additional cost. Packaging must be recyclable, returnable to the contractor, or reusable by the government, in alignment with ISO 21067-1:2016, though no detailed specifications are provided. Payment terms will be finalized at award and may include electronic methods such as direct deposit or EDI, with invoicing requiring financial codes and client reference numbers. Contractors must comply with federal procurement codes of conduct, employment equity obligations under the Federal Contractors Program, and must proactively disclose any prior relationships with public servants. Records must be retained for seven years after final payment, subject to audit, and subcontracting requires prior written approval except for customary practices. All proposals must be submitted electronically to the designated CFIA bid receipt email by May 4, 2026, at 5:00 p.m. EST, with mandatory inclusion of a technical offer, financial offer, and completed offeror declaration form, including certifications for Indigenous business status or joint venture structure if applicable.