City of Abbotsford - Legislative Services - Video Services

The City of Abbotsford has issued Request for Quotations 1220-2026-4186 for professional video redaction services to support its Legislative Services Division. The selected contractor will be responsible for irreversibly concealing personal information, including faces, license plates, residential addresses, and identifying audio, from video and CCTV footage received via secure transfer. All services must comply with British Columbia's Freedom of Information and Protection of Privacy Act (FOIPPA) and the Freedom of Information Act (FIPA), ensuring that redacted content cannot be recovered or reconstructed. Deliverables include the redacted files and a detailed processing log. The contract is for an initial three-year term, with the City holding an option to extend for up to two additional one-year terms. Awarding is based on a three-stage evaluation process considering mandatory requirements, non-price rated criteria, and pricing. Proponents must provide a pricing schedule including unit prices per mp4 file, urgent service surcharges, and volume discounts. Payment is processed via Electronic Funds Transfer within 30 days of invoice receipt, though the City may hold back 10 percent of payments until final approval of work. Successful respondents must provide a WorkSafeBC Clearance letter, insurance policies naming the City as an additional insured, and a signed Confidentiality and Non-Disclosure Agreement within five business days of the award. The contractor is designated as the Prime Contractor and must maintain a safety program meeting WorkSafeBC regulations. The agreement is governed by the laws of British Columbia and Canada, with an anticipated execution date of December 1, 2026.