Clerk Banking & Third-Party Custodial Svcs

The Clerk of the Court and Comptroller for Miami-Dade County has issued Solicitation CL00000013, a Request for Proposals (RFP) to procure Banking and Third-Party Custodial Services in support of the Clerk’s financial operations. These services encompass the management of bank accounts, collections, disbursements, investment safekeeping, and various fiduciary and statutory financial responsibilities. The solicitation is part of a trio of related RFPs issued concurrently, each with independent schedules and evaluation processes. The selected vendor will be required to comply with Florida statutory mandates, including Florida Statute 218.415 relating to prudent person standards and fair value measurement and to adhere to best practices for security, reconciliation, and transaction processing in a public sector context. Proposals must include detailed technical and strategic narratives, experience demonstrating fiduciary responsibility and capacity, and firm, fixed pricing using official pricing models for both banking and custodial components. The evaluation employs a best value trade-off methodology, emphasizing price as the predominant criterion in the final award, while relevant experience, qualifications, and technical approach weigh significantly in the shortlisting. Vendors must maintain stringent confidentiality protections for Clerk data and commit to rigorous compliance with PCI, NACHA/ACH rules, and applicable financial regulations. The contract includes detailed performance standards for custody, exception processing, disaster recovery, and regulatory reporting, with the Clerk reserving rights for inspections and acceptance testing at origin or destination sites. Communications and submissions are managed via the Clerk’s INFORMS electronic portal, with a response deadline of March 31, 2026, and a Pre-Proposal Conference scheduled for December 2, 2025. The solicitation lacks socioeconomic set-asides and federal acquisition clauses typical in FAR-based contracts but imposes robust local administrative and oversight requirements, including ongoing reporting on key personnel and compliance with non-disclosure and indemnification obligations.