This Government Contract opportunity from California was posted on October 9, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Cloud-Based Agenda & Minutes Management System Development

Closed

State & Local

Submission Closed11/06/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

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Intent to Sole Source- London Stock Exchange

Solicitation # SS-OFR-27-003

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P-60214 Public Records Act System Replacement (RFI)

Solicitation # 2026-RFI-0561

The City of Pasadena, through its Information Technology Department, has issued solicitation 2026-RFI-0561 to identify a modern replacement for its aging internal Public Records Act request management system. The objective is to find a solution that supports the operational and procedural requirements of the California Public Records Act, improving request intake, routing, cross-departmental coordination, redaction, and payment processing. The desired system must facilitate the collection and production of responsive records across multiple departments and comply with strict standards, including WCAG 2.1 Level AA accessibility, the California Consumer Privacy Act, and FBI Criminal Justice Information Services Security Policy. This is a Request for Information (RFI) intended to gather industry insights and technical capabilities to inform a future competitive procurement; therefore, no contract will be awarded as a direct result of this process. Interested vendors must submit their responses electronically via the City of Pasadena eProcurement Portal by December 5, 2026. While binding pricing is not required, the City is seeking information on one-time setup and configuration costs, recurring annual costs over five years, and optional feature pricing. Primary technical contact is Jim Scheel and procurement contact is Antonio Watson.

Information Technology Department

POSTED

1 day ago

DEADLINE

in about 1 month

AI Contract Overview

The City of Lake Forest in California is seeking a subcontractor for the development and deployment of a cloud-based Agenda and Minutes Management System. The primary objective of this project is to automate the creation of agendas and minutes, streamline approval workflows, manage public posting, and ensure proper archival through integration with Laserfiche. This opportunity was posted on October 9, 2024, with a response deadline of November 6, 2024. The project falls under NAICS code 518210, focusing on computing infrastructure management services to modernize the city's administrative documentation processes.

General Info

Agency

California → City of Lake Forest

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 2023-RFQ-077.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Request for Information - Agenda Management, Meeting Video Streaming, and Boards & Commissions Information Systems

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PhaseClosed

PostedOct 9

subcontract

Response DeadlineNov 6

Deadline has passed

Submission Closed

11/06/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyCalifornia → City of Lake Forest

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → City of Lake Forest

Office AddressN/A

ContactsNo contact information available

Full Description

Develop and deploy a cloud-based system to automate agenda and minutes creation, approval workflows, public posting, and archival with Laserfiche integration.