This Solicitation opportunity from California was posted on October 9, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Request for Information - Agenda Management, Meeting Video Streaming, and Boards & Commissions Information Systems

Closed

2023-RFQ-077State & Local

Submission Closed11/06/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561422

New

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Solicitation # EV00000990

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AI Contract Overview

The City of Lake Forest is seeking proposals from qualified firms to develop and implement a comprehensive system encompassing Agenda Management, Meeting Video Streaming, and Boards & Commissions Information Systems. The Agenda Management component will enable City staff to create, process, and publish agendas, manage meeting minutes, and facilitate real-time meeting oversight by the City Clerk, enhancing transparency and public access. The Meeting Video Streaming service aims to provide residents with live and recorded access to public meetings, featuring user-friendly navigation through timestamping features. The Boards & Commissions Information Systems will centralize data related to meeting schedules, commissioner terms, and application processes, streamlining administrative functions. Proposers can choose to submit for one, two, or all three components, with the goal of improving online civic engagement, accessibility, and communication. The City emphasizes a solution that is versatile, adaptable to emerging technologies, easy to update, and capable of integrating with existing third-party applications through a flexible content management system. The project budget ranges from $500,000 to $2,000,000, and interested firms must respond by November 6, 2024, with primary contact being Thy Merritt.

General Info

Agency

California → City of Lake Forest

NAICS

561422 - Telemarketing Bureaus and Other Contact Centers

Place of Performance

CA, USA

Set-Aside

NONE

Documents

2023-RFQ-077 Agenda Management, Meeting Video Streaming, and Boards & Commissions Systems

rfi

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedOct 9

Solicitation

Response DeadlineNov 6

Deadline has passed

Submission Closed

11/06/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyCalifornia → City of Lake Forest

Contacts1 person available

OfficeN/A

Organization / AgencyCalifornia → City of Lake Forest

Office AddressN/A

Contacts

Thy Merritt

contact@example.gov

+1 (555) 000-0000

Full Description

Agenda Management, Meeting Video Streaming, and Boards & Commissions Information SystemsThe City of Lake Forest (City) is seeking information from qualified and experienced firms to assist the City in the development, administration, implementation of a comprehensive Agenda Management System (AMS), Meeting Video Streaming, and Board and Commissions Information Systems. The City’s AMS is critical to providing timely and transparent information to the public regarding all public meetings conducted by the City.This Request for Information (RFI) has three (3) main components: Agenda Management,Meeting Video Streaming; andBoards & Commissions Information SystemsThe Agenda Management function, which is utilized for City Council and Boards and Commissions, allows staff to create and process administrative reports, assemble and produce agendas, create meeting minutes, provide public access and search functionality, and allows the City Clerk to manage meetings in real time.Video Streaming provides the community with access to both live and recorded public meetings for City Council and Boards and Commissions, including timestamping to facilitate easy navigation to stored video content.Boards and Commissions Information Systems compiles information and data related to meeting dates, commissioner terms and application data.Proposers will have the opportunity and flexibility to submit a proposal for one component, a combination of two components, or all three components as described above. Project goals include improving online customer service, public accessibility to information, and increasing civic participation and communication regarding the City’s programs and services. The City is seeking information for a solution that is versatile, forward-thinking, service-based, responsive, easy to update, intuitive, capable of adapting to new technologies and open government applications, with a flexible content management system (CMS) that integrates with various 3rd party applications in use throughout the City.