Coffee County Library Renovation - Request for Proposal

The Douglas-Coffee County Library in Douglas, Georgia, is seeking bids for a $1 million renovation focused exclusively on its 15,000-square-foot public access areas, excluding staff-only spaces. The project entails complete demolition of existing flooring and wall tiles in the main library, genealogy area, children’s section, lobby, restrooms, and conference room, followed by preparation of subfloors and walls for new installations. Commercial-grade Luxury Vinyl Plank, tile, and carpet must be installed in those areas, with interior and exterior painting required using Sherwin Williams or higher-quality paint. The main restrooms must receive new commercial-grade wall and floor tiles along with updated fixtures, and the exterior mechanical room double doors will be replaced. Work must be structured in at least four phases to minimize disruption to public services, with exact timing to be coordinated directly between the contractor and the library director. A solar pergola with solar panels is proposed as an optional enhancement but is not a mandatory requirement. All bids must be submitted as sealed hard copies to the library’s conference room no later than June 16, 2026, at 10:15 AM, with questions directed to Library Director Rodney McElveen. Award selection will be based on a trade-off approach evaluating price at 40 percent, references (minimum of three) at 20 percent, relevant experience at 15 percent, prior experience with the Satilla Regional Library System or other county governments at 15 percent, and warranty terms at 10 percent. The contractor is responsible for obtaining all permits, maintaining strict cleanliness and safety standards, removing debris, and submitting invoices upon completion of each phase for payment. The project is funded through the Coffee County Board of Commissioners with an agency code of 63400, though no formal accounting symbols or federal payment systems are specified. No federal contract clauses, required certifications, or socioeconomic criteria apply, and submissions are not accepted electronically. Inspection and acceptance will occur on-site at the library location, with final payment contingent upon the government's satisfaction with completed work according to material and quality specifications.