Cold Storage Refrigeration Systems - Small Grains and Potato Germplasm Research Unit

This solicitation, numbered 1232SA26Q0769, is a Request for Quotation issued by the U.S. Department of Agriculture’s Agricultural Research Service for the procurement of two fully operational cold storage refrigeration systems at the Small Grains and Potato Germplasm Research Unit in Aberdeen, Idaho. The acquisition is structured as a combined synopsis and solicitation under FAR Part 12 for commercial items and is exclusively set aside for small businesses, with a NAICS code of 238220 and a size standard of $19 million in annual revenue. The contract requires the furnishing of all professional services necessary to install, commission, and document the refrigeration units in full compliance with federal, state, and local codes, including submittals of manufacturer data sheets, equipment specifications, electrical and refrigerant details, and comprehensive as-built documentation in both digital and hard copy formats. Performance is mandatory and must be completed within 90 days of the Notice to Proceed, with work commencement required within 10 calendar days of receipt. The offeror must maintain an active SAM.gov registration, submit a fully itemized proposal in PDF format via email, and include the names and contact information of authorized negotiators. Pricing must cover all line items, and failure to do so will result in disqualification. The evaluation will be based on best value—lowest price technically acceptable—with pricing reviewed for fairness and reasonableness in accordance with FAR 12.204. The contractor assumes full responsibility for quality control, safety, and site protection throughout performance, including repair of all damage to property at their own expense. Inspection and acceptance will be conducted under FAR 52.246-12, with continuous audit rights afforded to the Contracting Officer Representative. All work is subject to prevailing wage requirements pursuant to applicable state or local determinations, and contractors are required to furnish performance and payment bonds, for which the government will reimburse premiums upon proof of full payment to the surety. Progress payments may be requested monthly but are contingent upon the provision of adequate security; the government may require additional security if deemed necessary. The contract incorporates Buy American requirements for construction materials and prohibits certain internal confidentiality agreements. Offers must remain firm for 90 days, and all submissions must adhere to strict electronic formatting and submission protocols, with a deadline of 1600 local time on July 6, 2026. Late submissions may be considered only if in the government’s best interest and without