This Government Contract opportunity from Government of Canada was posted on April 28, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Component History and Documentation Management

Closed

International

Submission Closed06/08/2026, 07:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561410

New

SLED

ITS82 BSH Document Remediation FY27

Solicitation # BD-27-1009-BSH01-BSH01-133509

BSH01 - Bureau of the State House

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GSU - Electronic File Conversion Services

Solicitation # 50900-eRFP-001954-2027

Georgia State University is issuing a Request for Proposals under solicitation number 50900-eRFP-001954-2027 to secure a qualified supplier for Electronic File Conversion and Document Digitization Services. The contract consists of a one-year base term with four optional one-year renewals. The scope of work specifically involves the digitization of confidential records, including medical files, HR files, and employee personnel records. Key operational requirements include the maintenance of a documented chain of custody from pickup to final delivery and the ability to support the university's specific file naming conventions. The selection process involves a multi-stage evaluation where mandatory technical requirements are assessed on a pass/fail basis. The top three vendors with the highest technical scores will be invited to provide a solution demonstration. Applicants must provide extensive documentation, including past experience with universities, references from the last five years, quality control processes for OCR and indexing accuracy, and details on data storage and backup methods. Additionally, the university requires vendors to conduct background checks on personnel handling records, sign non-disclosure agreements, and provide evidence of cybersecurity insurance upon request. Proposals must be submitted via the GA@WORK Marketplace by October 8, 2026. Required submissions include supplier demographics, tax compliance forms, and detailed biographies of critical team members. The university also considers socioeconomic factors, requesting identification of small, minority-owned, women-owned, or Georgia-resident businesses. Final award decisions will be announced following the evaluation and negotiation process, subject to the standard protest period.

Georgia State University

POSTED

DEADLINE

Professional Book Scanner

Solicitation # 202700501/A

The Royal Canadian Mounted Police is soliciting bids for a professional book scanner system to digitize technical reference materials, historical documents, and reports. The required system must support originals up to DIN A2+ format and include an embedded computer, integrated display, a foot pedal for hands-free operation, and an adjustable V-shaped cradle for fragile or archival materials. Additionally, the contractor must provide OCR software supporting English and French with the ability to export to various formats including PDF/A-2b and DOCX. The scope of work encompasses the supply of hardware, specialized software, installation, and a comprehensive user demonstration on system operation and maintenance. This procurement is subject to the Policy on Reciprocal Procurement, limiting eligibility to Canadian Suppliers. Bidders must meet all mandatory technical evaluation criteria to be considered responsive, with the contract being awarded to the responsive bid with the lowest evaluated price. Security clearance at the Facility Access II (FA2) level is required for contractor resources. All initial deliverables must be received within sixty days of the contract award, and goods must be delivered Delivered Duty Paid (DDP) to Ottawa, Ontario. The contract also emphasizes green procurement, requiring the use of reusable, returnable, or recyclable packaging. Payment will be issued as a single payment upon successful inspection and acceptance by the Project Authority.

Royal Canadian Mounted Police

POSTED

DEADLINE

Recreating Water-Damaged Mortgage Records

Solicitation # CO1831-26

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DEADLINE

INFORMAL QUOTES - Mailing Services - Utility Billing

Solicitation # 2027-02

The City of University Park is seeking informal quotes for solicitation 2027-02 to obtain comprehensive utility bill printing, mailing, and electronic image archiving services for approximately 8,300 accounts. The contract is for a one-year term beginning in October 2026, with two optional annual renewals. The selected vendor will be responsible for the full print-and-mail lifecycle, including printing on 24-pound white paper, folding, sealing, and providing single-window reply and pre-addressed remittance return envelopes. Key technical requirements include NCOALink address verification, coordination with digital billing partners WaterSmart and Invoice Cloud, and the maintenance of a secure cloud-based archive of all bill images for at least 24 months. Proposals are due by September 29, 2026, at 3:00 PM. Award decisions will be based on pricing, operational efficiency, reference feedback, and other staff-determined factors. The City expects the annual cost of services to be less than 100,000 dollars. Required submission documents include combined state certifications and a Conflict of Interest Questionnaire. Selected contractors must provide evidence of Commercial General Liability, Business Auto Liability, and Workers Compensation insurance, with policies written on a primary and non-contributory basis. Payment terms are Net 30 following the submission of monthly itemized invoices to the City's accounting department.

POSTED

DEADLINE

IFB #2027-08-VPA Records Emergency Response Services

Solicitation # 2027-08-VPA

The Virginia Port Authority is soliciting bids under IFB #2027-08-VPA for emergency records response and recovery services to protect and restore records, equipment, and facilities damaged by fire, water, Acts of God, or contamination. The scope of work covers VPA owned or leased sites across Norfolk, Portsmouth, Newport News, Warren County, and Richmond. Services include the recovery of paper-based, photographic, magnetic, and digital records, with a mandatory response time of 24 hours after a site is declared accessible. The contractor must adhere to strict packaging and marking standards, including the use of freezer paper for bound volumes and specific palletization requirements to ensure stability and identification retention during transit. Bids are due by 2:00 PM EDT on October 13, 2026, and must be submitted via email. Selection will be based on the bidder being fully qualified and best suited for the requirements. The contract requires bidders to provide proof of authority to transact business in Virginia, hazardous substance self-disclosure, and certification through the Commonwealth of Virginia's SWaM program if applicable. Awarded contractors must maintain commercially reasonable cybersecurity safeguards and cyber liability insurance. Payment terms are generally 30 days following the submission of invoices to the designated VPA email or physical address.

Virginia Port Authority

POSTED

DEADLINE

Multiple-award Blanket Purchase Agreements (BPAs) for Area-wide Information Health Management (IHS) Medical Coding Services

Solicitation # 75H71026Q00276

The Navajo Area Office of the Indian Health Service is soliciting quotes for multiple-award Blanket Purchase Agreements (BPAs) to provide remote outpatient and inpatient medical coding and limited data entry services. This requirement is a total Indian-owned, Small Business, Economic Enterprise (ISBEE) set-aside with a period of performance spanning from November 1, 2026, to October 31, 2031. The scope of work involves analyzing clinical documentation, assigning diagnostic and procedural codes, and performing data entry within the IHS Electronic Health Record and Resource and Patient Management System. All services must be performed within the United States, and contractors are required to maintain a pipeline of pre-credentialed, HSPD-12-cleared personnel to ensure uninterrupted service. The government will use a Lowest Price Technically Acceptable (LPTA) source selection process, evaluating quotes based on technical acceptability, past performance confidence ratings, and a direct comparison of proposed per-encounter rates. Technical requirements include specific coder certifications such as CCS, CIC, or CPC-H, along with a minimum of two years of relevant experience. Performance will be monitored through a Quality Assurance Surveillance Plan, with strict standards for coding accuracy (95%), data completeness (95%), and timely deficiency management. Quotes must be submitted in four distinct volumes—Administrative, Technical Capability, Past Performance, and Price—via electronic mail no later than September 22, 2026, at 2:00 PM MDT. All contractors must adhere to rigorous HIPAA and data security protocols, including immediate reporting of any suspected privacy incidents.

Navajo Area Indian Health Svc

POSTED

DEADLINE

RRHA-IFB-2026-27 Professional Services for Transcription

Solicitation # RRHA-IFB-2026-27

The Richmond Redevelopment and Housing Authority is soliciting firm fixed price bids for professional transcription services under solicitation RRHA-IFB-2026-27. The contract covers an initial one-year term from October 1, 2026, to September 30, 2027, with the option for four additional one-year extensions. The selected contractor will convert digital audio and video recordings from Board of Commissioners, Committee, and RDC meetings into written text, providing both verbatim transcriptions and edited minutes. All work must be performed domestically within the United States, and the use of AI-assisted tools is strictly prohibited. The contract requires a minimum transcription accuracy rate of 98 percent, with deliverables provided in Microsoft Word or searchable PDF formats. Turnaround times are categorized as Standard (3 to 7 business days), Rush (24 to 48 hours), and Emergency (same day). Bidders may provide additional pricing for expedited services and accessibility formats such as SRT and VTT. Award will be granted to the low bidder who demonstrates sufficient financial ability, appropriate experience, and a clean legal and performance history. Bids must be submitted via eVA by September 21, 2026. Required documentation includes a notarized Statement of Bidder's Qualifications and various federal and state certifications, including Section 3 compliance and non-collusive affidavits. While the contractor must maintain insurance authorized by the Virginia State Corporation Commission, construction-specific requirements such as Davis-Bacon certified payroll and Virginia contractor licensing are not applicable to this service contract. Invoicing is based on actual hours transcribed, with payment generally issued 30 days after the invoice or delivery date.

Richmond Redevelopment Housing Authority

POSTED

DEADLINE

Medicare Billing Services

Solicitation # 1338

The State of Idaho is soliciting proposals under RFP 1338 for comprehensive Medicare Part A and Part B billing services to support four skilled long-term nursing care homes within the Idaho Division of Veterans Services. The selected contractor will be responsible for consolidated billing, including third-party insurance, and must implement a triple check process to ensure billing accuracy. The contract features an initial two-year term with the possibility of two additional two-year renewals, for a total anticipated duration of six years. Award will be made on an all-or-none basis, primarily evaluated by the total cost derived from fully burdened hourly rates for professional consultation and clerical data entry. Compliance requirements are stringent, requiring mandatory adherence to HIPAA regulations for the protection of health information and certification that personnel are not excluded from federal health care programs via the LEIE or Idaho Medicaid Exclusion List. Contractors must provide comprehensive insurance coverage, including cyber liability and general liability, with certificates submitted within five business days of the award. Proposals must be submitted electronically through the IPRO portal using specific submittal forms for background certifications, technical qualifications, and cost proposals. Performance involves a mix of remote and in-person engagement, including a mandatory in-person start-up meeting and monthly performance reviews.

POSTED

DEADLINE

Solicitation # BD-27-1336-SCHOO-ADMIN-133157

Tewksbury Public Schools is soliciting proposals from qualified vendors under the SWC FAC126 Massachusetts State Contract for document digitization services. The project involves the secure pickup, transport, and scanning of approximately 30 banker boxes of physical documents from the district central office in Tewksbury to a designated facility. The scope of work requires converting these records into high-quality PDF files, organized and indexed by department, folder name, student name, or date. The estimated period of performance is from October 5, 2026, to November 23, 2026, with a response deadline of September 30, 2026. Key requirements include a mandatory site visit for all bidders and the provision of a test scan to verify resolution and legibility before full execution. Final deliverables must be provided on secure external hard drives, and the vendor must retain the digital files for 30 days following delivery. Following the digitization process, the vendor is responsible for the secure shredding of the physical documents and must provide a formal shred certificate. Additionally, any discovered CDs or floppy disks must be returned to the original pickup location. Proposals must include a detailed timeline covering pickup, scanning, quality control, and final delivery.

SCHOOLS - Tewksbury Public Schools

POSTED

DEADLINE

Rent Statement Mailing and Fulfillment ServicesThis subcontract for Rent Statement Mailing and Fulfillment Services supports prime contractors working on Providence Housing Authority projects in Rhode Island. The selected provider will be responsible for the monthly processing, stuffing, and mailing of approximately 2,600 tenant rent statements. This process involves inserting rent statements and number 9 return envelopes into number 10 window envelopes using high-volume stuffing and postage systems. All operations must be conducted in strict compliance with HUD rules and regulations to ensure the accurate delivery of the monthly statements. The solicitation is categorized under NAICS code 561410, with a response deadline set for September 25, 2026.

Providence Housing Authority

POSTED

DEADLINE

Request for Quotes - Monthly Mailing Services

Solicitation # IFB 2026.04

The Providence Housing Authority is seeking proposals for monthly mailing services to process tenant rent statements. The selected vendor will be responsible for providing and storing number 10 window envelopes and number 9 return envelopes, inserting approximately 2,600 rent statements and return envelopes monthly, and delivering them to the Providence-based Post Office using the authority's USPS permit via First-Class Bulk Mail. The scope also includes the occasional printing and insertion of additional color or black and white literature. The contract is intended for an initial two-year period with options to renew for up to five years. Proposals are due by September 25, 2026, and must include a cost proposal, a non-collusion affidavit, and certifications regarding non-segregated facilities and equal opportunity compliance. The contractor must adhere to all applicable HUD rules and regulations, as well as federal, state, and municipal laws, including specific non-discrimination and data security mandates. Successful bidders are required to provide comprehensive general liability insurance endorsements within seven days of the award. Payment will be processed through the PHA Finance Department upon submission of invoices referencing the specific contract number.

Providence Housing Authority

POSTED

16 days ago

DEADLINE

in 7 days

AI Contract Overview

The contract titled Component History and Documentation Management requires the comprehensive maintenance and updating of repair logs, component history forms, and airworthiness documentation specifically for landing gear systems. This work ensures regulatory compliance and operational safety by maintaining accurate, up-to-date records critical to aircraft readiness and certification. The services must be performed within the National Capital Region and are structured as a subcontract under the NAICS code 561410, which corresponds to support services for building and other structures, indicating a focus on specialized technical support rather than direct manufacturing or aviation operations. The posting date is April 28, 2026, with a response deadline of June 8, 2026, and the contracting authority is the Canadian Coast Guard, acting on behalf of the Government of Canada. While no specific set-aside provisions are detailed, the work is targeted toward qualified subcontractors capable of handling stringent aviation documentation standards.

General Info

Maintenance and updating of landing gear repair logs and documentation for Canadian Coast Guard.

Agency

Government of Canada → Canadian Coast GuardView Agency

NAICS

561410 - Document Preparation ServicesView NAICS

Place of Performance

National Capital Region (NCR), CAN

Set-Aside

NONE

Documents

This scope was carved out of T8493-25-0051.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Maintenance Services - Landing Gear

AI Contract Breakdown

Uniform Contract Format

No contract breakdown available.

Cannot generate Contract Breakdown because no documents were found from this contract's source.

Timeline

PhaseClosed

PostedApr 28

subcontract

Response DeadlineJun 8

Deadline has passed

Submission Closed

06/08/2026, 07:00:00 AM UTC

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Organization & Contact Information

AgencyGovernment of Canada → Canadian Coast Guard

ContactsNo contacts available

OfficeN/A

Organization / Agency

Government of Canada → Canadian Coast Guard

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

Maintenance and updating of repair logs, component history forms, and airworthiness documentation for landing gear systems.

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