This Solicitation opportunity from Florida was posted on February 14, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Comprehensive Banking Services

Closed

SDOC-24-P-100-ILState & Local

Submission Closed03/19/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541214

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Solicitation # ASP01.61

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Solicitation # 68269

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AI Contract Overview

The School District of Osceola County, Florida, is seeking proposals from qualified public depositories to provide comprehensive banking services, excluding individual schools which may set up separate accounts if they choose to piggyback on the awarded contracts. The solicitation encompasses three service groups: general banking, integrated payables and purchasing cards, and merchant card processing. The district emphasizes the importance of selecting a bank that is federally or state-chartered, a qualified public depository under Florida law, well-capitalized, and has at least five years of relevant experience serving similarly sized public entities. The scope of services includes deposit processing, disbursement services such as positive pay and check image archiving, electronic funds transfers via ACH and wire, detailed online reporting, and interest-bearing account options for excess balances, which in 2023 averaged over $108 million. For the integrated payables and purchasing card services, the district currently spends over $40 million annually, with plans to increase this expenditure, and seeks providers capable of issuing and managing purchasing cards, offering detailed online controls, and providing rebates based on expenditures. The merchant card processing component involves handling credit and debit card transactions totaling approximately $768,000 in 2023, with requirements for online payment portals, detailed transaction reporting, and transaction management tools. The contract aims to secure a provider capable of delivering reliable, secure, and efficient banking and payment processing services, with proposals due by March 19, 2024. The primary contact for the solicitation is Igneris Lopez, and further details are accessible through the provided online link.

General Info

Agency

Florida → Osceola County

NAICS

541214 - Payroll Services

Place of Performance

FL, USA

Set-Aside

NONE

Documents

No documents available

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Timeline

PhaseClosed

PostedFeb 14

Solicitation

Response DeadlineMar 19

Deadline has passed

Submission Closed

03/19/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyFlorida → Osceola County

Contacts1 person available

OfficeN/A

Organization / AgencyFlorida → Osceola County

Office AddressN/A

Contacts

Igneris Lopez

contact@example.gov

Full Description

1.0 PURPOSE & OVERVIEW The School District of Osceola County, Florida (hereafter the “District”) is soliciting proposals from qualified public depositories interested in providing comprehensive banking services to the District. Individual schools are not included in this RFP. If individual schools want to piggyback on the awarded contracts they would set up the accounts with the providers separately.The District reserves the right to award by Service Group or as a whole, whichever is deemed most advantageous to the District.Service Group 1: General BankingService Group 2: Integrated Payables / Purchasing Card Service Group 3: Merchant Card Processing2.0 SCOPE OF SERVICESService Group 1: General BankingA. General Requirements:Requirements include:1. The bank must be a Federal or state-chartered banking institution,2. Be a Qualified Public Depository per Chapter 280, Florida Statute,3. The bank must be "Well Capitalized" as defined by the Federal Deposit Insurance, and4. Have five (5) consecutive years of experience with at least three (3) similarly sized public entities immediately prior to the date set for receipt of proposals in providing banking services for public agencies.B. Deposit Services: Required services include:1. Process the deposit of checks at a local branch, vault location or by remote deposit capture,2. Process the collection of currency and coin per month at a local branch or vault location,3. Image deposited items, and4. Provide online access for deposit reconciliation including images of deposited items.C. Disbursement Services: Required services include:1. Provide positive pay services,2. Provide online stop payment services and void check capabilities,3. Be able to upload files to bank to clear payroll checks, and accounts payable checks.4. Provide CD-ROM or alternative electronic archival of cleared checks (images of front and back), and5. Provide online access to cashed check images (front and back of check).D. Electronic Transfer of Funds: Required services include:1. Accept and send ACH transactions,2. Provide ACH debit blocking services,3. Provide a secure electronic method for initiating wire transfers,4. Provide dual process to approve wire transfers, and5. Provide a secure electronic method to initiate intra-bank transfers.E. Reporting: The District requires access to daily reports of balances and transaction information, including prior day reporting of ledger balance, available balance, and summary and details of credits/debits posted. Current day and prior day reporting of wire activity and ACH receipts is also needed.Required services include:1. Provide online balance reporting services,2. Allow unlimited District employees to access the bank’s online reporting system with different levels of authorization,3. Provide online monthly activity statements and reports for all accounts by the 1st business day of the following month,4. Provide prior day reporting for the last 365 days,5. Provide account reconcilement services for disbursements and deposits (full/partial reconciliation with positive pay, and/or deposit reconciliation depending on account), and6. Provide a detailed monthly account analysis statement for each account and a consolidated statement.F. Bank Balances: In 2023, the District maintained an average balance of $108,281,978 million on deposit. With the highest balance being $261,038,909 million and the lowest balance being $40,418,205 million. This District is able to cover the monthly service costs and earns interest on excess balances.Required services include:1. Provide an interest bearing account for excess cash balances in the demand deposit accounts or provide interest directly on the zero balance account master.2. Provide a competitive earnings credit rate for uninvested balances.Service Group 2: Integrated Payables / Purchasing CardCurrently, the District has one purchasing card program with its primary bank. The District would consider having a separate purchasing card provider if the economics make sense. In 2023, the District spent at total of $40,654,295 million with 31,638 transactions.The District anticipates increasing the annual spend in the future. Required services include:1. Issue cards,2. Provide detailed online reporting services,3. Provide authorized persons with authority to manage the purchasing cards usage online,4. Provide customized usage on cards,5. Pay a rebate to the District based on expenditures,6. Work with the District to convert vendors that currently receive checks, and7. Provide electronic expense reporting capability that is integrated with the purchasing card for employee use.Service Group 3: Merchant Card Processing The District processed a total of $767,783 in 2023 and 4,520 total # of transactions. Required services include:1. Process credit card payments (Visa, MasterCard, Discover, and American Express),2. Provide an online portal to accept online payments,3. Process debit card transactions,4. Transfer funds to designated District accounts,5. Provide automated or on-line reporting services including user-friendly summary reports on chargebacks, and6. Provide a detailed online monthly analysis statement for each individual merchant location, terminal and a consolidated statement showing charges for all account services.7. Provide online access for District employees to review transactions, print reports, initiate refunds, or delete payments before they process.