Comprehensive Freight Forwarding, Management & Customs Brokerage Services

RFP Description: Texas A&M University (“Texas A&M”) is soliciting proposals from qualified firms to establish a pool of vendors for Comprehensive Freight Forwarding, Management & Customs Brokerage Services. Resulting agreements will be available for use by all Texas A&M System members. By submitting responses, each respondent certifies that it understands this RFP and has full knowledge of the scope, nature, quality, and quantity of the work to be performed, the detailed requirements of the services to be provided, and the conditions under which the services are to be performed. Each respondent also certifies that it understands that all costs relating to preparing and responding to this RFP will be the sole responsibility of the Respondent. This RFP is being issued with the intent to establish a cooperative contract that may be used by Texas A&M University and other eligible public agencies nationwide. Use of any resulting contract by Texas A&M University or any other eligible entity is strictly voluntary and on an as-needed basis. No entity is obligated to purchase from the resulting contract. Any historical, estimated, or anticipated usage information provided in this solicitation is for informational purposes only and does not constitute a representation, warranty, or guarantee of any minimum contract usage, work, or revenue. By submitting responses, each respondent certifies that it understands this RFP and has full knowledge of the scope, nature, quality, and quantity of the work to be performed, the detailed requirements of the services to be provided, and the conditions under which the services are to be performed. Each respondent also certifies that it understands that all costs relating to preparing and responding to this RFP will be the sole responsibility of the Respondent. RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS RFP CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS AND QUESTIONS AS DIRECTED. Tentative Timeline: The review and approval of RFPs is a multi-step process that requires variable amounts of time. Respondents are advised that the projected “Formal Execution of Agreement” date as listed in the “Tentative Timetable” may require extension. Pre-Proposal Meeting (See Section 1.3)........................................................... May 19, 2026 @ 1:00 p.m. CST Deadline for Questions........................................................................................... May 22, 2026 @ 5:00 p.m. CST Posting mailing Addendum and Response to Inquiries.................................... May 29, 2026 @ 5:00 p.m. CST Deadline for Receipt of Proposal..................................................................... June 15, 2026 @ 2:00 p.m. CST Evaluation of Proposals Completed................................................................... June/July Award...................................................................................................................... July/August Formal Execution of Agreement(s) (Projected)................................................... August 1, 2026 Submittal Instructions: 1.1.1 Proposals including Execution of Office (Section 6) must be signed by Respondent’s company official authorized to commit such proposals. Failure to sign the Execution of Offer will be basis for proposal disqualification. 1.1.2 Respondents are strongly encouraged to submit proposals electronically through Texas A&M University’s AggieBid portal, which is the University’s preferred submission method. Electronic signatures are acceptable. A. RFP Submittal: AggieBid (https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TAMU) Submit One (1) electronic copy submitted via our electronic bid system. Respondents are required to register as a vendor within system. If you need assistance with vendor registration, please reach out to Jaggaer Supplier Support or call +1 (555) 000-0000. NOTE: Vendor’s responding via this method are not required to complete Attachment B but must complete (as applicable) the items section in the AggieBid portal. B. Alternate Submittal: Email - One (1) Electronic Copy submitted via email to contact@example.gov with the subject line “TAMU-RFP-26-5013; Comprehensive Freight Forwarding, Management & Customs Brokerage Services (CJT)” NOTE: If using the Alternative Submittal method, vendors must complete Attachment B- Scenario Pricing and include it with their response. All electronic copies must either be in Microsoft Office software or Adobe Portable Document Format (PDF). All image files must be in one of the following formats: .jpg, .gif, .bmp, or .tif. We prefer image files to already be inserted as part of a document such as a PDF. 1.1.3 An unreadable electronic copy due to incorrect format may reflect negatively on your proposal. Late responses properly identified will be returned to Respondent unopened. Late responses will not be considered under any circumstances. Texas A&M shall not be responsible for failure of electronic equipment or operator error.