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This Combined Synopsis/Solicitation opportunity from Social Security Administration was posted on March 4, 2014. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Conference / Event Planning Coordinator

Closed
SSA-RFQ-14-1201Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920
New
SLED
Summit Logistics and Operational SupportThis subcontract opportunity is for the provision of summit logistics and operational support for the Interest on Lawyer Account Fund of the State of New York. The selected contractor will be responsible for the operational execution and logistical coordination of a two-day in-person summit, specifically managing venue requirements and on-site support for an expected attendance of 200 to 220 people. Key responsibilities include utilizing event registration systems and venue coordination tools to ensure the successful delivery of the event. Qualified candidates must possess demonstrated experience in large-scale event management to effectively support prime contractors on this project. The solicitation was posted on October 26, 2026, with a response deadline of November 20, 2026. The project falls under NAICS code 561920 and focuses on the comprehensive delivery of a fully executed professional gathering.
Interest on Lawyer Account (IOLA) Fund of the State of NY

POSTED

about 14 hours ago

DEADLINE

in 24 days
NAICS: 561920
New
SLED
Event Planning and Management SupportThis subcontract for Event Planning and Management Support involves providing logistical coordination and event management services for the Power Authority of New York. The primary objective is the execution of the 2027 Supplier Diversity Expo, a two-day event requiring comprehensive oversight of exhibitor booths, registration management, scheduling, and on-site flow. The selected provider will utilize specialized registration software and event management tools to ensure a fully coordinated delivery. The role is designed to support prime contractors, with a preference for candidates holding a Certified Meeting Professional certification. Operating under NAICS code 561920, the contract focuses on the seamless operational delivery of the expo to meet the agency's diversity and outreach goals.
Power Authority of New York

POSTED

about 14 hours ago

DEADLINE

N/A
NAICS: 561920
New
SLED
2027 Supplier Diversity Expo
Solicitation # 2140244
The Power Authority of New York has issued a single source award to Tarrytown Partners LLC for the 2027 Supplier Diversity Expo. This procurement, identified by solicitation number 2140244 and posted on October 26, 2026, falls under the category of Food, Beverages, Commissary and Vending Commodities. The contract is scheduled for performance on May 5-6, 2027, at the WPO Westchester location in New York. Administrative oversight for this award is managed by Strategic Buyer II Allison Farrell. No specific contract value or detailed pricing tables were provided in the notice.
Power Authority of New York

POSTED

about 14 hours ago

DEADLINE

N/A
NAICS: 561920
New
SLED
RFQ: Planning and Coordinating IOLA’s 2027 Justice Infrastructure Summit
Solicitation # 2140223
The Interest on Lawyer Account (IOLA) Fund of the State of New York is soliciting quotes for a consultant to provide end-to-end planning, coordination, and operational support for a two-day, in-person Justice Infrastructure Summit in Summer 2027. The event is designed for 200 to 220 individuals from a network of 107 legal services grantees. The selected contractor will be responsible for event content, including project management, agenda development, and potential CLE accreditation coordination, as well as event management covering summit logistics and post-event activities. The contract is anticipated to last between six and nine months, concluding on August 31, 2027, with a maximum award value of $100,000. A critical requirement of the engagement is that participants must not be charged any registration fees. Eligible applicants must be licensed to do business in New York State, maintain Workers' Compensation and Disability Insurance, and have a certified Vendor Responsibility Questionnaire from the last six months. Proposals must be submitted in PDF format to Danny Fisher by November 20, 2026, and should include an organizational capacity statement, a detailed project workplan, and a comprehensive budget.
Interest on Lawyer Account (IOLA) Fund of the State of NY

POSTED

about 14 hours ago

DEADLINE

in 25 days
NAICS: 561920
New
SLED
Conference Decor and Facility CoordinationThis subcontract for Conference Decor and Facility Coordination, issued by the Vermont Department of Economic Development, involves the supply, installation, and coordination of decorations and facility logistics for Efficiency Vermont projects. The selected provider will be responsible for creating and executing a comprehensive decoration plan, which includes collaborating with venue management and utilizing event decor, signage stands, and AV equipment to deliver a fully decorated and staged conference venue. The contract requires the provider to maintain General Liability Insurance and Workers' Compensation. Interested parties must submit their responses by the deadline of December 1, 2026, at 10:00 AM. The project falls under NAICS code 561920 and is designed to support prime contractors in the successful delivery of event staging and logistics.
Department of Economic Development

POSTED

3 days ago

DEADLINE

in about 1 month
NAICS: 561920
New
SLED
Speaker and Sponsor Management ServicesThis subcontract for Speaker and Sponsor Management Services, issued by the Vermont Department of Economic Development, involves providing recruitment and coordination services for guest speakers, exhibitors, and sponsors on Efficiency Vermont projects. The selected provider will be responsible for recruiting and supporting over 75 guest speakers and managing all partner and sponsor activities through the use of CRM or speaker management databases. Key deliverables include confirmed speaker lists, executed sponsor agreements, and detailed exhibitor layouts. The contract requires the provider to maintain General Liability Insurance to ensure operational compliance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is designed to support prime contractors in the execution of project-specific event coordination.
Department of Economic Development

POSTED

3 days ago

DEADLINE

in about 1 month
NAICS: 561920
New
SLED
Event Planning and Logistics CoordinatorThe Event Planning and Logistics Coordinator subcontract, issued by the Vermont Department of Economic Development, involves providing comprehensive event planning and logistics management for prime contractors on Efficiency Vermont projects. The selected provider will be responsible for developing conference schedules, agendas, and space planning across virtual, in-person, and hybrid formats. To ensure operational success, the coordinator must utilize project management software and collaborate with the Coordinating Committee and VEIC Contract Manager to implement cost-reduction efficiencies, ultimately delivering finalized logistics plans and schedules. Compliance requirements for this engagement include maintaining 1 million dollars per occurrence and 2 million dollars aggregate in General Liability insurance, as well as 1 million dollars in Cyber Liability insurance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is managed through the Vermont Business Registry.
Department of Economic Development

POSTED

3 days ago

DEADLINE

in about 1 month
NAICS: 561920
New
SLED
Better Building by Design Event Management 2028-2030
Solicitation # 77245
Efficiency Vermont is seeking professional event planning and management services for the Better Building by Design conferences scheduled for 2028, 2029, and 2030. The selected contractor will be responsible for comprehensive event logistics, including schedule and agenda development, space planning, and the management of over 75 guest speakers, exhibitors, and sponsors. The services must be adaptable to virtual, in-person, or hybrid formats. The performance period is primarily established from July 2028 through June 2030, with some documentation indicating a start date as early as July 1, 2027. This is a time and materials contract with a budget not to exceed 65,000 dollars per conference, totaling a maximum of 195,000 dollars for the three events. Proposals are due electronically to afode@veic.org by 5 p.m. EST on December 1, 2026. Submissions must include a company profile, a binding transmittal letter, a detailed budget, a certificate of general liability insurance, and a completed information security questionnaire. Evaluation is based on a point-based scoring system, and bidders must use the provided Proposal Exception Summary Form to note any deviations from the standard contract terms.
Department of Economic Development

POSTED

3 days ago

DEADLINE

in about 1 month
NAICS: 561920
New
Federal
Video Projection & Visual Content ManagementThis subcontract, titled Video Projection and Visual Content Management, involves providing and managing video projection and visual displays for prime contractors supporting event production projects at Marine Barracks 8th and I. The scope of work includes the operation of projection systems and video switchers, utilizing hotel-installed systems managed by Encore Global to ensure all content is properly formatted for venue screens. A primary objective of the contract is the delivery of seamless visual presentations and video projection specifically for the Marine Corps Birthday Ball. Managed under the Department of Defense, the project is located in Washington and falls under NAICS code 561920. The solicitation was posted on October 23, 2026, with a response deadline of October 26, 2026.
Commander

POSTED

3 days ago

DEADLINE

in about 2 hours
NAICS: 561920
New
Federal
Professional Sound Reinforcement & Audio EngineeringThis subcontract for Professional Sound Reinforcement and Audio Engineering involves providing specialized audio services for event production projects at Marine Barracks 8th and I/E. The selected provider will work under prime contractors to manage the setup and operation of sound systems, specifically focusing on audio mixing, microphone placement for dignitaries, and conducting sound checks. A critical component of the role is interfacing with the existing cabling and sound infrastructure installed by Encore Global to ensure high-fidelity audio coverage throughout the Marine Corps Birthday Ball. The project is managed under the Department of Defense and is located in Washington. It falls under NAICS code 561920 and was posted on October 23, 2026, with a response deadline of October 26, 2026.
Commander

POSTED

3 days ago

DEADLINE

in about 2 hours
NAICS: 561920
New
Federal
Specialized Event Lighting Design & OperationThis subcontract involves providing specialized event lighting design and operation for production projects at Marine Barracks 8th and I. The scope of work includes the design of lighting plots, programming of consoles, and the active operation of spotlights and wash lights. A primary objective of the contract is the delivery of a fully executed lighting production for the Marine Corps Birthday Ball. The contractor is responsible for coordinating lighting cues with the event program and interfacing with Encore Global to manage hotel rigging and power requirements. This project is managed under the Department of Defense and is performed in Washington, falling under NAICS code 561920.
Commander

POSTED

3 days ago

DEADLINE

in about 2 hours
NAICS: 561920
New
Federal
Notice of Intent Sole Source Audio/Visual Services at the Washington Hilton
Solicitation # M0026427Q0013
The Department of Defense, through the Marine Barracks 8th and I/E, has issued a Notice of Intent to award a sole source Firm Fixed Price contract for audio and visual services for the Marine Corps Birthday Ball. The services will be performed at the Washington Hilton in the District of Columbia, with a required delivery date of November 21, 2026. The scope of work includes event production, lighting, sound, video projection, and stage support, utilizing the venue's integrated infrastructure such as cabling, rigging points, and power sources. The government intends to award this contract to Dupont Hotel Project Owner, LLC, as the Washington Hilton is the only entity through which these services can be procured. This is due to the hotel's exclusive arrangement with Encore Global as its sole authorized in-house audiovisual provider and the hotel's liability, safety, and operational policies. The procurement follows FAR Part 12 and FAR Part 13 procedures under NAICS code 561920. Interested vendors wishing to demonstrate equivalent capabilities must respond to the Marine Corps System Command by October 26, 2026, at 4:00 PM EST.
Commander

POSTED

3 days ago

DEADLINE

in about 2 hours

General Info

Agency

Social Security Administration → SSA Ofc Of Acquisition Grants

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

1540 Robert M. Ball Building 6401 Securitiy Blvd., BALTIMORE, MD, 21235, USA

Set-Aside

SBA

Documents

12

Amendment 000001 to Solicitation SSA-RFQ-14-1201

PDF, High priority: read this firstamendment
High

SSA-RFQ-14-1201 Amendment 000002

PDF, High priority: read this firstamendment
High

SSA-RFQ-14-1201 Conference Planning Services

PDF, High priority: read this firstrfq
High

Exhibitor Floor Plan List

PDF, Low priorityindustry-day
Low

Attendee_Report_attachment2.xlsx

XLSX

matchmakinginstructions5.doc

DOC

Matchmakingschedule.xls

XLS

newwSOW.docx

DOCX

Publication1.pub

OCTET-STREAM

Questions_and_Answers.doc

DOC

questionsANDanswersMarch4.doc

DOC

sample_eventflyer4.pptx

PPTX

AI Contract Breakdown

Uniform Contract Format

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Timeline

2 updates
PhaseClosed
Posted

Combined Synopsis

Notice updated

The notice description changed.

Notice updated

The notice description changed.

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

Show more
AgencySocial Security Administration → SSA Ofc Of Acquisition Grants
Contacts2 people available
OfficeBALTIMORE, MD, 21235, USA
Organization / AgencySocial Security Administration → SSA Ofc Of Acquisition Grants
Office AddressBALTIMORE, MD, 21235, USA
Contacts
Deborah M. Lawrence-WilsonContract Specialist
contact@example.gov
+1 (555) 000-0000
Daniel WalkerContracting Officer
contact@example.gov
+1 (555) 000-0000

Full Description

Show more
The Purpose of Amendment Number Two (2) to SSA-RFQ-14-1201 is to provide answers to questions.

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NAICS: 541519
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