CONTRACT PURCHASE ORDER FOR VARIOUS COVERALLS

Return to Bid List Procurement Opportunity NUMBER 35881 TITLE CONTRACT PURCHASE ORDER FOR VARIOUS COVERALLS PROCESS One Step Unsealing BASE CURRENCY USD STATUS Cancelled DESCRIPTION BID DOCUMENTS CALENDAR
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NUMBER 35881 TITLE CONTRACT PURCHASE ORDER FOR VARIOUS COVERALLS AVAILABLE DATE 3/17/2026 2:00 PM CLARIFICATION DEADLINE 3/24/2026 2:00 PM DUE DATE 3/31/2026 2:00 PM CONTACT INFORMATION
MICHAEL RICHMOND, BUYER
contact@example.gov
BID TYPE RFQ BILL TO contact@example.gov, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO North Operations Center, 5000 Summerdale Avenue, Philadelphia, PA 19124 US DESCRIPTION
 
PLEASE SUBMIT PRICING FOR A CONTRACT PURCHASE ORDER FOR VARIOUS COVERALLS ORDERED ON AN "AS NEEDED" BASIS.
*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***
- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS
- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET
- FAIL TO COMPLETE QUOTE ON ALL ITEMS
 
PLEASE REVIEW AND COMPLETE THIS SEALED BID BY 2:00 PM EST ON TUESDAY, MARCH 24, 2026.
 
ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON TUESDAY, MARCH 31, 2026.
 
***NOTE: PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.
 
PLEASE SUBMIT YOUR BID FOR A CONTRACT PURCHASE ORDER COVERING A TWO (2) YEAR PERIOD ("INITIAL TERM") EFFECTIVE APRIL 1, 2026 THROUGH MARCH 31, 2028, WITH AN OPTION TO RENEW FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".
 
VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) # 35881. 
PRICE INCREASES/DECREASE REQUIREMENTS:
ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER.  FOR THE INITIAL TERM OF TWO (2) YEARS; THEREAFTER, PRICES MAY BE INCREASED FOR EACH SUBSEQUENT ONE (1) YEAR PERIOD THROUGHOUT THE DURATION OF THE CONTRACT, WHICH MAY BE RENEWED UNDER TH TERMS AND CONDITIONS OF THIS AGREEMENT AT THE SOLE OPTION OF PHILADELPHIA GAS WORKS (PGW) ON A ANNUAL BASIS FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERM(S). VENDOR MAY INCREASE PRICES FOR THE FUTURE RENEWAL PERIODS PROVIDED THAT:
 
NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM.  PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND/OR INDUSTRY BULLETIN.  THE PRICE INCREASE LETTER SHALL BE SENT TO contact@example.gov, REFERENCING RFQ#, BLANKET OR CONTRACT #, CONTRACT TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE CONTRACT AT ITS DISCRETION. 
 
FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING:
 
IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM.
 
FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABORM BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE:
https://www.bls.gov/regions/mid-atlantic/data/consumerpriceindexhistorical_philadelphia_table.htm
 
IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM.  THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS.
 
NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S).
 
ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.
 
BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.
 
DELIVERY LOCATIONS:
NOC STOREROOM: 5000 SUMMERDALE AVENUE, PHILADELPHIA, PA 19124
 
PROPOSED SUBSTITUTE & ALTERNATE ITEMS:
PGW WILL NOT ACCEPT SUBSTITUTIONS ON THIS RFQ UNLESS THE ITEM REQUESTED HAS BEEN DISCONTINUED.  FOR ITEMS WERE MULTIPLE MANUFACTURER ITEM/PART NUMBERS ARE LISTED IN THE ITEM DESCRIPTION, PLEASE NOTE WHICH MFRS ITEM NUMBER WAS QUOTED IN THE COMMENTS SECTION FOR THAT LINE.
 
DISCONTINUED ITEMS:
IF ITEMS LISTED HAVE BEEN DISCONTINUED OR PART NUMBERS HAVE CHANGED, PLEASE LIST THE CHANGE(S) AND/OR YOUR ALTERNATIVE OFFERING IN THE COMMENTS SECTION.  ALSO SUBMIT ALL REQUESTS TO OFFER ALTERNATIVE ITEMS VIA EMAIL TO THE BUYER BY THE DUE DATE TO SUBMIT QUESTIONS.  MANUFACTURER, PART/MODEL NUMBER, AND SPEC SHEETS ARE REQUIRED WHEN PROPOSING ALTERNATE ITEMS.  ALTERNATIVES MUST BE REVIEWED AND APPROVED BY PGW PRIOR TO ACCEPTANCE.  SAMPLES MAY BE REQUESTED FOR ALL ALTERNATIVE OFFERINGS.
 
THE USAGE QUANTITIES LISTED ARE ONLY ESTIMATES TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THIS QUANTITY DURING THE PERIOD OF THE CONTRACT PURCHASE ORDER.  ACTUAL USAGE MAY EXCEED OR FAIL TO EXCEED ESTIMATES.
 
PLEASE NOTE: PGW WILL NOT BE RESPONSIBLE TO PROVIDE ANY ORDER MINIMUMS AND THE ITEMS FOR THIS RFQ SHALL BE ORDERED ON AN "AS NEEDED" BASIS.
 
PLEASE QUOTE THE UNIT OF MEASURE (UOM) REQUESTED ONLY.  ANY ORDER MINIMUMS, PACK SIZE ORDER REQUIREMENTS, AND/OR ADDITIONAL REQUIREMENTS/INFORMATION SHOULD BE LISTED IN THE “COMMENTS” SECTION FOR THAT LINE ITEM.
 
ADDITIONAL NOTES: (1)  THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) CONTRACT PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:  1.    LEAD-TIME  2.    BEST AND FINAL OFFER (BAFO) (2)  ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE. (3)  ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ (4)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO contact@example.gov FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT +1 (555) 000-0000 (5)  CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
 
PROCUREWARE SITE NAVIGATION: -“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid. -”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding -“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ - “RESPONSE” TAB:             QUESTIONS- Answer required questions & upload completed required documents.             PRICING – Review items list & enter bid pricing -“CALENDAR” TAB – Review all events for RFQ
 
 
ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 3/24/2026 2:00 PM