Coolant Machine Maintenance Service

The Norfolk Naval Shipyard intends to award a Firm Fixed Price contract for the continual maintenance of machine coolant for industrial plant equipment at its Portsmouth, Virginia facility, under a Total Small Business Set-Aside using NAICS code 811310 and a size standard of $12.5 million in annual receipts. The contract, solicited under number N4215826900F0023, is structured as a Lowest Price Technically Acceptable (LPTA) procurement with a base year running from April 1, 2026, through March 31, 2027, and up to five additional option periods totaling 54 months, with the potential to extend performance through October 1, 2031. Contractors must provide all personnel, materials, equipment, and supervision necessary to maintain coolant systems on-site across designated buildings, including Bldg. 171 and other locations within the Controlled Industrial Area, with the Government retaining the authority to add up to 200 additional similar industrial pieces of equipment during contract performance. Performance is governed by strict technical specifications requiring the use of specified coolants—Hocut 795 or Castrol Hysol MB 50—and cleaning agent CIMCLEAN 30, with coolant concentrations regulated at 5–7% for non-nuclear machinery and 10% for nuclear machinery, and microbial thresholds set at 10 million CFU/mL for bacteria and 100 CFU/mL for fungi, triggering mandatory corrective actions if exceeded. Offerors must meet a mandatory pass/fail Technical Capability threshold, demonstrating comprehension of the Performance Work Statement, providing certified compliance with coolant and cleaning agent specifications via Attachment 8, and showing operational readiness through a detailed narrative. Past performance must include three to five relevant projects completed within the last three years, evaluated for recency and relevance with confidence ratings of Acceptable or Neutral, and price submissions must be firm, fixed, and complete with unit and total pricing for all CLINs, along with a separate price breakdown sheet. All personnel must be U.S. citizens with SECNAV Form 5512 submitted 30 days prior to arrival and must obtain NAVSEA green access badges and DBIDS cards for entry into the Controlled Industrial Area, where portable electronic devices are prohibited. Contractors must maintain a minimum of 500 gallons of premixed coolant on-site for emergencies, designate trained Environmental Coordinators compliant with