This Solicitation opportunity from Pennsylvania was posted on August 6, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Copier and Print Services

Closed

187699State & Local

Submission Closed08/27/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 532420

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Postage Meter Leasing

Solicitation # 2026-RFP-002

Payson Unified School District #10 is soliciting proposals under solicitation 2026-RFP-002 for the lease of one postage meter machine to be installed by mid-November 2026 at the district warehouse in Payson, Arizona. The required equipment must be capable of processing between 6,000 and 7,000 pieces annually, with the ability to handle daily volumes of 20 to 30 pieces and periodic bulk mailings of 500 to 600 pieces per week. The district is seeking a cost-effective solution and requests multiple options, including red or red and black printing, return address printing, a scale, and a built-in or stand-alone auto sealer. Optional features such as tape printing and ground advantage capabilities may be considered. Proposals must include detailed costs for ink and supplies with usage rates, maintenance and repair options, and a description of the company and method used for loading postage funds, as well as the discount rate of meter postage compared to first-class rates. The initial contract term is 60 months, with the district retaining the option for annual renewals. Award decisions will be based on the most advantageous proposal, considering pricing, other incentives, and the likelihood of meeting all requirements, rather than price alone. Submissions must be made electronically via the OpenGov eProcurement Portal by October 29, 2026, and must include a pricing proposal, a W-9 form, a drug-free workplace certification, and a notarized familial relationship disclosure statement. Vendors must also certify compliance with various regulations, including the ban on forced Uyghur labor and the boycott of Israel. All delivered equipment and services are subject to a one-year warranty and must meet industry quality standards to be accepted by the district.

Payson Unified School District

POSTED

DEADLINE

Lease of Multifunctional Devices and Support Services for the Golden Field Office and Office of Inspector GeneralThe Department of Energy, specifically the Office of Energy Efficiency and Renewable Energy, is forecasting a contract for the lease of multifunctional devices and associated support services. This requirement is intended to serve the Golden Field Office and the Office of Inspector General, with the place of performance located in Colorado. The procurement is categorized under NAICS code 532420 and is designated as a small business set-aside for 8(a) certified firms. The current incumbent contractor for these services is Aleut Government Services LLC. Interested parties may coordinate with Small Business Program Managers Yolanda Dixon or Joseph Vento for further information regarding this upcoming opportunity.

Office of Energy Efficiency and Renewable Energy

POSTED

DEADLINE

Postage Meter Lease and Maintenance Services

Solicitation # RFP-2026-0008

The Punxsutawney Area School District is soliciting proposals for Postage Meter Lease and Maintenance Services for its High School, Elementary School, and optionally, the District Office. The selected vendor will provide a leased postage metering system capable of regular and bulk mailings, similar to the SendPro C500, featuring automatic sealing, automatic USPS rate and software updates, and the ability to download postage. The scope of work includes all necessary labor, materials, and equipment for installation, regular periodic maintenance, and on-demand repair services. Pricing options are requested for contract durations of one, two, or three years, with the award granted to the lowest responsive and responsible bidder. The procurement is subject to stringent regulatory compliance, including the Davis-Bacon Act and Pennsylvania Prevailing Wage Rates, requiring the vendor to pay the higher of the two rates. Compliance with Executive Order 11246, the Clean Air Act, and the Federal Water Pollution Control Act is required, and vendors must certify they are not on the Federal Debarment list or using prohibited telecommunications equipment from Huawei or ZTE. Proposals must be submitted in sealed envelopes by November 17, 2026, and must include a non-collusion affidavit and a Statement of Respondent's Qualifications. Payment is contingent upon Board of School Directors approval and a final walk-through inspection.

Punxsutawney Area School District

POSTED

DEADLINE

MANAGED PRINT SERVICES 2026

Solicitation # MPS 2026

The City of Tustin is soliciting proposals for Managed Print Services (MPS) to replace aging technology and implement optimization recommendations derived from a comprehensive assessment conducted by Office Werks Advisory. The objective is to establish a long-term partnership for the provision of technology, services, and ongoing support for approximately 119 multi-function devices and desktop printers. The scope includes equipment acquisition, implementation, software configuration, and fleet management, with a specific focus on supporting high-volume needs for public safety and other critical city departments. The selected vendor will collaborate with City staff and consultants to validate device configurations and assist in developing a new city-wide print policy regarding usage standards and cost controls. The contract features an initial five-year term with options for two one-year extensions. Proposals are evaluated based on the effectiveness of the management plan, vendor experience, and the total five-year cost of the solution. Mandatory requirements for submission include a signed Non-Collusion Affidavit and detailed pricing via a specific template. Awarded vendors must adhere to strict service level expectations, particularly for critical devices supporting 24/7 operations, and are required to use OEM supplies and parts. Final acceptance of equipment is contingent upon City confirmation that devices are installed, tested, and documented according to an approved implementation plan.

POSTED

DEADLINE

RFP Centralized Managed Print Svcs & Multifunction Printer (MFP) Fleet

Solicitation # 271006

The City of Dothan, Alabama, is soliciting proposals under RFP 271006 for a consolidated managed print services program. The selected vendor will serve as the single point of accountability for the implementation, installation, configuration, and management of a multifunction printer fleet, including plotters and facsimile devices. A key technical requirement is the integration of centralized print authentication with Active Directory or Entra ID to enable badge-swipe release. The project will follow a phased implementation, prioritizing the replacement of devices that are currently out of contract or on month-to-month leases. Security standards for the fleet include TLS 1.2 or later, SNMPv3, and the encryption of stored data. Proposals are due by November 20, 2026, and must be submitted in sealed envelopes. The City will award the contract to the responsive and responsible respondent offering the best combination of attributes, with a 3% cost preference granted to local vendors holding a City of Dothan business license. Required certifications include E-Verify compliance, a non-collusion affidavit, and adherence to the Drug-Free Workplace Act of 1988. The successful bidder must maintain comprehensive insurance coverage, including commercial general liability of 2 million dollars aggregate and professional liability of 1 million dollars. The City reserves the right to terminate the contract without cause upon 30 days written notice.

POSTED

DEADLINE

27-0049 5 Xerox W110 Scanner (Brand Only)

Solicitation # RFB-IS-27200225

Solicitation RFB-IS-27200225, issued by the California Internal Services Department for the Department of Children and Family Services, seeks the procurement of five new Xerox W110 Scanner units (Part Number: XW110-A) for the WIC 827 unit. The contract is structured as an initial 12-month lease based on fair market value, with options to extend for up to two additional years. The award will be granted to the lowest total acceptable offer on a lot total basis. Due to critical integration compatibility requirements, no substitutions are permitted, and bidders must strictly adhere to technical specifications, including USB-C interface and specific power requirements. The vendor is also responsible for coordinating installation and setup with ISD and BIS engineers, specifically for LDAP and Active Directory integration, and must remove and dispose of all packing materials upon delivery. The submission deadline is November 2, 2026, via the online portal. Bidders must provide a complete package including detailed product literature, manufacturer authorization letters dated within 90 days, and various certifications such as the Proposer's Organization Questionnaire and Community Business Enterprise information in Excel format. The contract includes several mandatory compliance clauses, including the Federal Uniform Guideline Clause, child labor standards, and the County's Child Support Compliance Program. Additionally, the vendor must agree to provide priority delivery during disastrous events and give employment consideration to participants in the GAIN or GROW programs for any new personnel needs. Performance will be judged solely by the County of Los Angeles, with an acceptance test period not exceeding 30 days from receipt of the equipment.

Internal Services Department

POSTED

DEADLINE

TOWNWIDE MULTIFUNCTION COPIER AND MANAGED PRINT SERVICES

Solicitation # 26/27-1

The Town of Manchester, Connecticut, is soliciting proposals for Townwide Multifunction Copier and Managed Print Services under solicitation number 26/27-1. The project aims to standardize and consolidate a fleet of approximately 40 to 50 new, unused multifunction devices across 30 municipal buildings to improve document security, cost predictability, and operational reliability. Required equipment must support copying, printing, scanning, and duplexing, with a minimum black and white print speed of 45 ppm. The scope of work includes the provision of all consumable supplies meeting OEM specifications, repair and maintenance, end-user support, and centralized print management software capable of allocating costs by user, department, or building. The Town requires proposals to include both outright purchase and lease options, with preferred lease terms of 36, 48, or 60 months. Award decisions will be based on a points-based scoring method where cost is only one of several factors. Performance standards are strict, requiring machines to operate according to manufacturer specifications at least 95 percent of the time, with a maximum allowable downtime of 48 hours per device. Maintenance requests must be responded to within one hour and performed within four hours. The response deadline has been extended to January 14, 2027, with a question deadline of December 30, 2026. All submissions must be made electronically via the Town of Manchester Procurement Portal.

POSTED

DEADLINE

Grasslands School Division - Request for Proposal - RFP - Multifunction Device Fleet and Print Management Services

Solicitation # AB-2026-06872

Grasslands School Division is soliciting proposals from qualified suppliers to replace its current multifunction device fleet and implement comprehensive print management services. The scope of work encompasses all printing, copying, and scanning requirements across the entire Division. This project will be performed within the County of Newell, Alberta. Interested parties must submit their responses by the deadline of November 23, 2026, at 7:00 PM. The procurement process is being managed by Michael Nielsen, the Director of Technology, under solicitation number AB-2026-06872.

Grasslands School Division

POSTED

DEADLINE

RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE - Closing: 10/30/2026 12:00 PM

Solicitation # 232495

Los Angeles County in California is seeking solicitations for the lease of a Canon Varioprint Titan 6220 MICR system. This procurement opportunity, identified by solicitation number 232495, is managed by the Internal Services Department with William Burger serving as the primary point of contact. The performance of the contract will take place in Los Angeles, California. Interested parties must submit their responses by the deadline of October 30, 2026, at 7:00 PM.

POSTED

DEADLINE

RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE

Solicitation # 232495

The City of Los Angeles is seeking proposals for the lease of a Canon Varioprint Titan 6220 MICR system under solicitation number 232495. This local government opportunity is managed by the City of Los Angeles and will be performed in Los Angeles, California. Interested vendors must submit their responses by the deadline of October 30, 2026, at 3:00 PM. For further inquiries regarding the content or requirements of the bid, contact William Burger via email. Participants may be required to register on the official City of Los Angeles website to complete the bidding process.

POSTED

DEADLINE

Service and Lease of 15 New or Remanufactured Copiers and 8 coin/bill changers

Solicitation # ITB-2026-0001

The Somerset County Library Commission is soliciting bids for a five year Fair Market Value lease and service contract for 15 new or remanufactured energy efficient, digital, network ready color multifunction devices and 8 compatible coin and bill changers. These units must provide combined scan, print, fax, and copy capabilities and be designed for intuitive use by the public. A critical requirement is the inclusion of integrated touchscreen displays to support a cloud based credit card payment solution planned for 2027. Technical specifications include copy and print speeds between 40 and 50 ipm, a minimum 160 gig hard drive, and the ability to handle paper weights up to 256 g/m. The contractor is responsible for all installation, transportation, and the return of current equipment, while the library will provide all paper. The contract will be awarded to the lowest responsible bidder, with a tentative award date of December 2, 2026, and installation scheduled for January 4 through 18, 2027. The service provider must ensure a 95 percent effectiveness level and provide on site technician response within four to six business hours. Bidders must submit a bid guarantee of 10 percent of the total price, capped at 20,000 dollars, and provide performance and payment bonds upon award. Comprehensive insurance coverage is required, including 3 million dollars in general liability and 1 million dollars in employer liability. Compliance with New Jersey business registration, EEO/Affirmative Action regulations, and various federal and state certifications regarding investment activities in Iran and Russia is mandatory.

Somerset County Library

POSTED

DEADLINE

Device-as-a-Service (DaaS)

Solicitation # 1072975646

Cantium Business Solutions Limited, a Local Authority trading company owned by Kent County Council, is seeking one or more preferred suppliers to provide a Device-as-a-Service (DaaS) solution. The scope of work encompasses the delivery of hardware and associated services, including installation and consultancy, for use by Cantium and its customers within the United Kingdom. While the contract is structured as a zero-value agreement to ensure best value for customers, the total estimated contract value over the full potential term is approximately 16 million pounds inclusive of VAT. The agreement is scheduled to commence on June 20, 2027, with an initial duration of up to 36 months. The buyer maintains the option to request up to two 12-month extensions with 30 days' notice, bringing the maximum possible contract length to 60 months. Award decisions will be based on quality assessments, with weightings distributed across general requirements (30%), value-added services (30%), mandatory non-technical requirements (20%), and Key Performance Indicators (20%). Interested parties must submit their responses in English via the Delta eSourcing portal by the deadline of November 3, 2026.

Cantium Business Solutions Limited

POSTED

20 days ago

DEADLINE

in 6 days

AI Contract Overview

The Scranton School District is seeking proposals for the lease and maintenance of a new copier fleet across seventeen school buildings. The contract, titled "Copier and Print Services," is open for responses until August 27, 2025, and is intended to cover services with an estimated value ranging from $500,000 to $1,500,000. The district aims to establish a comprehensive solution for copier and printing needs, ensuring reliable service and maintenance across its facilities. Interested vendors can contact Pat Laffey via email or phone for further details, and additional information about the solicitation is available through the provided online portal.

General Info

Agency

Pennsylvania → Scranton City School District

NAICS

532420 - Office Machinery and Equipment Rental and Leasing

Place of Performance

PA, USA

Set-Aside

NONE

Documents

RFP Copier and Print Services Scranton City School District 2025

rfp

High

Attachment A - Building Locations and Addresses

other

Low

Attachment B - Copier Fleet Proposed Inventory

inventory-list

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 6

Solicitation

Response DeadlineAug 27

Deadline has passed

Submission Closed

08/27/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyPennsylvania → Scranton City School District

Contacts1 person available

OfficeN/A

Organization / AgencyPennsylvania → Scranton City School District

Office AddressN/A

Contacts

Pat Laffey

contact@example.gov

+1 (555) 000-0000

Full Description

Statement of PurposeThe Scranton School District is accepting proposals for the lease and maintenance costs of a new copier fleet for seventeen (17) buildings.

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