Copier with security features

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THIS ACQUISITION IS BEING PROCURED UTILIZING SIMPLIFIED ACQUISITION PROCEDURES. This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58. The associated North American Industrial Classification System (NAICS) code for this procurement is 423420. This acquisition is being procured as a small business set-aside. The IT Security and Networking Division, along with the Enterprise Systems Division, under the Office of Information Systems Management (OISM) at the National Institute of Standards and Technology (NIST) is seeking to procure a new copier. This particular copier will be used by over 90 employees that make up both divisions. Large volumes of highly sensitive documents will be printed, copied, scanned, and faxed from this machine. Those documents will be reviewed by the DOC Inspector General, as well as NIST Senior Management. Therefore, both divisions need to have a machine that can print high quality and also secure sensitive data. Due to the high volume of material being sent to this machine, it must be able to print at least 4600 color copies per month and at least 2400 black/white copies per month. All interested Contractors shall provide a firm fixed price quote for the following: Line item 0001: Qty: One (1) ea. Copier that must meet or exceed the following minimum specifications. All items must be new. Used or remanufactured equipment will not be considered for award 1. The copier system must utilize UFR II Printing and offer continuous tone at an appearance of 1200 x 1200 dpi. 2. The machine must be able to erase data. Data must be able to be completely erased following each print, copy, and scan job. Document data must also be overwritten when an item is manually deleted. 3. The machine must have the ability to have the hard disk drive physically removed when the device is unattended or not in use to protect confidential data and provide a greater level of security. 4. Must be able to automatically duplex. 5. Ability for 1:1, 1:2 and 2:2 duplexing ratios. 6. must be able to scan documents to multiple destinations (email, fax, network folders) in PDF/XPS, JPEG, and TIFF files. 7. must come with the ability to allow users to send Encrypted PDF's, as well as, add digital device signatures to a PDF/XPS. 8. must be able to send and receive fax (1 and 2 sided) and have the ability to send incoming faxes to user email accounts. 9. must print at a copy speed of at least 55 copies per minute. 10. must have a standard paper capacity of 3,400 sheets. 11. must offer staple/sorting as well as stacking and hole punching functions. 12. must, at a minimum, come standard with imageCHIP system architecture 13. Must come standard with at least 1 year manufacturers' warranty. Delivery Terms Delivery terms shall be FOB Destination, and take place in accordance with Contractor's commercial schedule. FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver line item 0001 to NIST, Building 301, Shipping and Receiving, Gaithersburg, MD 20899-1640. Technical Evaluation Criteria Award shall be made to the firm that provides the lowest priced, technically acceptable quote. Technical acceptability means that the quote meets all of the stated minimum specifications. The Government will evaluate the offeror's quote and award to the lowest priced, technically acceptable offeror. Quotation Submission Instructions All vendors shall submit the following to Willie Lu, Contract Specialist at contact@example.gov: 1) An electronic version of a quotation which addresses all of the above items; 2) Technical description and/or product literature; 3) The most recent published price list(s) with quoted item(s) highlighted; and 4) Evidence that the offeror is a Canon authorized reseller. This is an Open-Market Combined Synopsis/Solicitation for item(s) as defined herein. The Government intends to award a Purchase Order as a result of this Combined Synopsis/Solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: The offeror shall state "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR The offeror shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: Offeror shall list exception(s) and rationale for the exception(s) Please note that this procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror's FSS or GWAC contract, and the statement required above shall be included in the quotation. All quotations must be submitted electronically via Email, and be received not later than 2:00 PM Eastern time, on June 11, 2012. E-mail quotations shall not be deemed received until the quotation is entered in the e-mail inbox of Willie Lu at contact@example.gov Any questions or concerns regarding this solicitation must be forwarded in writing via e-mail to Willie Lu, Contract Specialist, at contact@example.gov ---------------- The full text of a FAR provision or clause may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following provisions apply to this acquisition: 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Offerors Representations and Certifications- Commercial Items. Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following clauses apply to this acquisition: 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs: 52.219-28 Post-Award Small Business Program Representation; 52.222-3, Convict Labor; 52.222-19 Child Labor - Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52-222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.223-18, Contractor Policy to Ban Text Messaging While Driving. 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act. 52.225-13, Restriction on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. 52.237-2, Protection of Government Buildings, Equipment, and Vegetation; 52.247-34, FOB Destination; and Department of Commerce Agency-Level Protest Procedures Level above the Contracting Officer is also incorporated. It can be downloaded at www.nist.gov/admin/od/contract/agency.htm.