Cost Allocation Plan

The City of St. Petersburg is seeking to engage an independent firm through a competitive solicitation (RFP-24-247) to develop a comprehensive cost allocation plan and related indirect cost rates. The primary objective is to establish accurate and compliant indirect cost rates for various purposes, including grants under the Uniform Grant Guidance, general and administrative (G&A) charges, capital project allocations, equipment usage, and internal service fund allocations. The contract aims to ensure the City can maximize recovery of administrative costs incurred across federal and non-federal programs by properly documenting, justifying, and allocating these costs in accordance with current guidelines. Additionally, the scope includes calculating rates for specific areas such as engineering department overhead, capital projects burden, and debt compliance related to PILOT and PILOFF payments. The contract, with an estimated value between $50,000 and $150,000, is set to be awarded to a firm capable of providing detailed cost analysis, documentation, and personnel training on the application of the developed plans. The City emphasizes the importance of proper documentation, justification of costs, and adherence to federal and state regulations to facilitate accurate cost recovery and compliance. The agreement will outline the contractor’s responsibilities, payment terms contingent upon performance, and insurance requirements, with the contract term including initial and renewal periods. The designated contact for this project is Cortni Kertesz, reachable via email and phone, and additional project details are accessible through the City’s procurement portal.