Council Chamber Audio-Visual Upgrade

The City of Sherwood is soliciting bids under solicitation RFQ-2026-0002 for qualified audio-visual contractors to upgrade the systems serving the City Council Chambers and associated meeting spaces at 22560 SW Pine Street, Sherwood, Oregon. The scope of work includes the furnishing, installation, configuration, programming, testing, commissioning, and documentation of AV systems. Key technical requirements involve installing a system controller, routing AV traffic to floor blocks, deploying new table-top monitors, microphones, and screen cameras, and configuring an Encounter Room capable of initiating and joining meetings via a control panel. The project specifies the use of Omron control and video systems and requires the integration of AV LAN IP ports and city network wireless connectivity. The contractor must provide a functional control system for display power, volume, and mute functions, as well as three USB ports per tablet for laptop connectivity and proximity access control for all integrated microphones. Project deliverables include a two-hour pre-programming meeting to coordinate staff needs and a two-hour end-user training and demonstration session. The response deadline for this solicitation is November 11, 2026, at 6:00 PM. Primary contact for this effort is Brad Crawford, with Mark Swanson serving as the secondary contact.