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Council Chambers AV and Broadcast Support Services

Active

State & Local

Response Deadline09/16/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Council Chambers AV and Broadcast Support Services subcontract provides critical technical operations and pre-meeting preparation for the City of Fremont. The scope of work involves configuring microphones, cameras, display systems, and Leightronix broadcasting equipment, alongside performing audio calibration and Zoom hybrid testing. The service provider is responsible for operating iCap closed captioning and voting systems to ensure compliance with Brown Act transparency standards. The contract covers the delivery of a fully operational audiovisual environment and live broadcasts for 44 public meetings in Fremont, California. This technical support falls under NAICS code 541519, with a response deadline set for September 16, 2026.

General Info

AV and broadcast support for 44 City of Fremont public meetings by September 2026.

Agency

California → CITY OF FREMONTView Agency

NAICS

541519 - Other Computer Related ServicesView NAICS

Place of Performance

Fremont, CA, 94538, USA

Set-Aside

NONE

Documents

This scope was carved out of 27-003.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Council Chambers Technical Support Services

AI Contract Breakdown

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Timeline

PostedAug 26

subcontract

Response DeadlineSep 16

Submission deadline

Response Deadline

09/16/2026, 09:00:00 PM UTCin 5 days

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Organization & Contact Information

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AgencyCalifornia → CITY OF FREMONT

ContactsNo contacts available

OfficeN/A

Organization / Agency

California → CITY OF FREMONT

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs real-time technical operations and pre-meeting preparation for prime contractors on City of Fremont Council Chambers projects. Configures microphones, cameras, display systems, and Leightronix broadcasting systems. Conducts audio calibration and Zoom hybrid testing. Operates iCap closed captioning and voting systems per Brown Act transparency standards. Delivers an operational AV environment and live broadcast for 44 public meetings.

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More opportunities from California → CITY OF FREMONT

Same awarding agency

Council Chambers Technical Support Services

Solicitation # 27-003

The City of Fremont is soliciting proposals under RFP #27-003 for professional IT and Audio-Visual (AV) technical support services for its Council Chambers. The selected consultant will provide comprehensive broadcast event support for approximately 180 total hours, covering 32 City Council meetings, 12 Planning Commission meetings, and various other budget and community events. Key responsibilities include pre-meeting setup and testing of microphones, cameras, and streaming platforms; live operation of audio/video systems and hybrid meeting technology such as Zoom; and the recording and archiving of meetings in compliance with the Brown Act and other public record requirements. Proposals are due by 2:00 PM on September 16, 2026, and must be submitted as a single PDF document including a scope of services, cost proposal, statement of qualifications, and a terms of service agreement. A mandatory site walk-through is scheduled for September 2, 2026. The City will award the contract based on a total analysis of qualifications, experience, personnel expertise, and cost reasonableness, rather than selecting the lowest bidder. The agreement follows a not-to-exceed compensation model with monthly invoicing and requires compliance with Fremont Municipal Code minimum wage and California prevailing wage laws where applicable.

Other Computer Related Services

POSTED

DEADLINE

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