CRFQ-0803-DOT2700000023-3 | Open-End contract for HVAC Preventive/Corrective Maintenance

The West Virginia Department of Administration, Purchasing Division, on behalf of the Division of Highways, Materials Control, Soils and Testing, is soliciting bids for a Central Master Agreement for HVAC preventive and corrective maintenance. The scope of work includes regularly scheduled preventive maintenance and as-needed corrective maintenance to address malfunctions, with a requirement for the vendor to maintain a preventive maintenance log near the equipment. Specific operational inspections must be performed four times per calendar year for equipment such as Neptronics Humidifiers and the Trane Tracer Summit Building Automation System, covering components like condenser coils, fan circuits, and compressor starters. All products must be UL-916-PAZX listed, and the contract is awarded to the lowest responsible bidder. The contract term runs from the issuance of the award document until all goods are delivered, not to exceed one fiscal year. Bids must be submitted by November 17, 2026, via wvOASIS or physical delivery to Charleston, WV. As a construction project, the contract requires a bid bond of 5% of the total bid, and the successful vendor must provide performance and labor/material payment bonds for 100% of the contract value. Vendors must be registered with the WV State Purchasing Division and compliant with tax, unemployment insurance, and workers' compensation laws, including the submission of a Certified Drug Free Workplace Report. Delivery is F.O.B. destination to the Equipment Division in Buckhannon, WV, with a required delivery window of five working days after receiving a purchase order.