Crisis Leadership Workshops

The Division of Homeland Security and Emergency Services (DHSES) is seeking interested contractors to assist in the delivery of multiple workshops held regionally throughout New York State that focus on crisis leadership, crisis decision-making, and crisis communications.  These workshops are intended for senior elected and appointed officials, including leaders from State and local public safety agencies, such as law enforcement, fire response, and emergency management. The selected contractor(s) will serve as a subject matter expert in crisis situations and as a group facilitator, leading group discussions by sharing insights based on practical experiences and subject matter expertise related to crisis leadership, crisis decision making, and leadership roles in responding to natural or man-made large scale mass casualty events and other emergency situations.  Further, the selected contractor(s) will guide scenario-based exercises and discussions designed to amplify the workshop’s themes and content.  The size of the workshops can range from 25 to 40 participants.  DHSES estimates a delivery up to four workshops for a period between twelve (12) to eighteen (18) months. Each delivery of the workshop will take approximately six (6) to eight (8) hours.   Minimum Qualifications:  Contractor must have a minimum of ten (10) years of experience in a leadership position within an emergency response organization with a demonstrated history of crisis leadership, crisis decision-making and crisis communications in a real-world situation; or,  Contractor must have a minimum of ten (10) years of academic experience, within a field of study focusing on crisis leadership, crisis decision-making and crisis communications; and,  Contractor must have a minimum of ten (10) years of experience serving as a group facilitator for a crisis decision-making training workshops; and,  Contractor must have prior experience with providing similar services for a State agency of similar size; and,  Contractor must be deemed responsive and responsible under Article 11 of the New York State Finance Law.   Submission Requirements:  Best value award(s) will be determined based on 70% Technical, 30% Cost composite score.  The Cost Proposal must identify the proposed hourly rate for an estimated 44 service hours within a 12 to 18 month period. Note - After award, travel reimbursement will be applied to the total contract value based on the requirements of the Office of Employee Relations OER/LMCs Travel and Lodging Reimbursement Policy for Consultants.   The Technical Proposals should include the following information: Description of how your organization meets or exceeds the minimum qualifications. Description of prior workshops or trainings conducted by your organization.  Include dates and locations of the workshops/trainings, along with a description of the audience served, the curriculum, and your role in the delivery of the workshop/training. Resumes of trainers/facilitators.   Event Dates: Any questions regarding this opportunity should be submitted to contact@example.gov by COB 06/12/24; Agency answers will be posted to the Contract Reporter by COB 06/17/24. Upon submission, the subject matter line should reference “Crisis Leadership Workshops – your firm’s name”. In order to be considered for the opportunity, please submit a technical and cost proposal to contact@example.gov by 5:00 pm Friday, 06/28/24.   Agency Rights:  DHSES reserves the right to: award one or multiple contracts pursuant to this solicitation, or to cancel this solicitation; seek clarifications and revisions of proposals; amend the scope of work prior to bid opening; waive any requirements that are not material; negotiate with the successful proposer within the scope of work in the best interests of the State; extend the term up to five (5) years; in the event of unsuccessful negotiations with the selected proposers, conduct contract negotiations with the next responsive and responsible proposer; clarify and/or correct arithmetic or apparent errors assuring a full and complete understanding of a vendor’s proposal and/or to determine a vendor’s compliance with the requirements of the solicitation. Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 0% Women Owned Sub-Contracting Goal: 0% Service-Disabled Veteran-Owned Business Contracting Goal: 0% Disadvantaged Owned Sub-Contracting Goal: 0% Due date:06/27/2024 12:00 PM Contract term: One year County(ies): All NYS counties Business entities awarded an identical or substantially similar procurement contract within the past five years: Kroll Associates 10-8 Communications Stern