CVB Promo items

The contract involves the procurement of promotional items for the City of Laredo’s Convention and Visitors Bureau, with proposals encouraged via electronic submission through Cit-E-Bid or in-person hand delivery to the Purchasing Division at 5512 Thomas Ave., Laredo, Texas. Mailed, faxed, or telegraphic bids are explicitly disallowed. The solicitation emphasizes compliance with the City’s local vendor preference ordinance 2018-O-175, favoring local businesses in award considerations. The contract value is estimated between $50,000 and $200,000, with a response deadline of November 12, 2025. The scope includes detailed specifications for various promotional products such as ceramic coasters, shot glasses, cheese boards, and other branded items, requiring vendors to submit product samples within two weeks of the bid closing date; failure to do so results in automatic rejection. The solicitation references multiple supporting documents, including product specifications, conflict of interest disclosures, and bid forms, but does not specify evaluation criteria or award methodology, suggesting a focus on price and compliance. Vendors must complete and submit a Conflict of Interest Questionnaire (Form CIQ) within seven days of contract discussions or bid submission, disclosing any relationships or income with city officers, to ensure transparency. No explicit contract performance timelines, delivery schedules, or inspection and acceptance procedures are detailed; only the submission deadlines and bid requirements are specified. Administrative requirements include the submission of various certifications and forms, with no mention of specific payment procedures or designated contract administrators beyond a primary contact, Joel Vazquez. Overall, the process prioritizes compliance, local preference, and sample submission, with minimal details on evaluation factors or contractual performance specifics.