In accordance with FAR 13.106-1 (c )(1), the Department of Veterans Affairs intends to perform oral solicitations for BioMedical Preventive Maintenance Manual Database Subscription Service. This solicitation is set aside 100% for Small Businesses and the associated NAICS 518210 code has a small business size standard of $32.5 Million. A quote submitted in response to this RFQ is self-certifying that your company meets the size standard of this acquisition. If you wish to be included in this solicitation, please respond electronically to
contact@example.gov by 3PM PST Friday, April 13, 2018. Contract Line Items (CLIN): ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Base BioMed PM Manual Database Subscription Contract Period: Base POP Begin: 05-01-2018 POP End: 04-30-2019 12.00 MO __________________ __________________ 1001 Base BioMed PM Manual Database Subscription Contract Period: OY 1 POP Begin: 05-01-2019 POP End: 04-30-2020 12.00 MO __________________ __________________ 2001 Base BioMed PM Manual Database Subscription Contract Period: OY 2 POP Begin: 05-01-2020 POP End: 04-30-2021 12.00 MO __________________ __________________ 3001 Base BioMed PM Manual Database Subscription Contract Period: OY 3 POP Begin: 05-01-2021 POP End: 04-30-2022 12.00 MO __________________ __________________ 4001 Base BioMed PM Manual Database Subscription Contract Period: OY 4 POP Begin: 05-01-2022 POP End: 04-30-2023 12.00 MO __________________ __________________ GRAND TOTAL __________________ Web-Based System must meet or exceed the following specifications: 1. The Department of Veterans Affairs is looking for an established web-based searchable medical equipment preventive maintenance manual database subscription service. a. The database needs to be already established and web-based. No stand-alone systems will be created and the database cannot be installed on VA network. 2. Background. The Joint Commission (TJC), the Association for the Advancement of Medical Instrumentation (AAMI), and Centers for Medicare and Medicaid Services (CMS) guidelines require that Biomedical Engineering have current PM manuals for biomedical equipment used at a healthcare facility be available on site for the technicians who need them as well as the Original Equipment Manufacturers (OEM) Maintenance frequency recommendations. A Biomedical Equipment PM Document Database subscription service would make VISN 20 compliant with the new regulations. 3. Scope. The scope of Services for the Biomedical Equipment PM Document Database subscription service is for all eight VISN 20 facilities: VISN 20 FACILITIES BED SIZE Anchorage VA Healthcare System, Anchorage, AK 74 Boise VA Medical Center, Boise, ID 79 VA Portland Healthcare System, Portland, OR 274 Roseburg VA Medical Center, Roseburg, OR 106 VA Puget Sound Healthcare System, Seattle, WA 416 Spokane VA Medical Center, Spokane, WA 70 Jonathan M. Wainwright Memorial VA Medical Center, Walla Walla, WA 36 VA Southern Oregon Rehabilitation Center & Clinics, White City, OR 366 4. Specific Tasks. Biomedical Equipment PM Document Database Subscription service needs to be a customizable, data storage and access solution that links team members throughout your healthcare facility to the thousands of PM manuals. This should be a web-based product. Service includes: Consultation with facility representatives to identify PM document requirements and manuals required by the VISN. The customized Service manual database must include: The publicly-available PM documents released by the manufacturer The proprietary PM documents the VISN has purchased from the manufacturer Formatting of the Service manuals for Technician workflow optimization including creating hyperlinks in the service manuals that contain the following: a. PM Recommended Frequency b. PM Procedure c. Parts breakdowns d. Troubleshooting e. Repair information Unlimited access to the Biomedical Equipment PM Document Database through web-link access point. Annual verification and updates to the OEM Service manuals, with dates of when verification was completed identified on each electronic manual/document link. Provide technical assistance during normal working hours (0800-1600 PST) for any issues related to electronic manual/document access. 5. Performance Monitoring. The Contracting Officers Representative (COR) for this contract will monitor the database to ensure it conforms to contractual requirements. Any issues with Governmental facilities or personnel will be address through the COR. 6. Security Requirements. The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). There is no requirement for GFE. 8. Other Pertinent Information or Special Considerations. There are no special considerations or unique requirements necessary to accomplish the contract. Inspection and Acceptance Criteria - The COR is responsible for certifying that the access has been provided under the contract. 9. Risk Control. This contract will allow the facilities to meet TJC standards to have current PM manuals for biomedical equipment used at a healthcare facility. 10. Place of Performance. The Place of Performance would be at the Contractor s location and the Contractor would provide web access to the Biomedical Equipment PM Document Database. Delivery: Web-based database needs to be usable within thirty (30) days from the time of award. The scope of Services for the Biomedical Equipment PM Document Database subscription service is for all eight VISN 20 facilities (See para 3) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: Provisions: 52-204-7 - System For Award Payment 52.204-16 - Commercial and Government Entity Code Reporting 52.233-2 - Service of Protest 852.233-70 Protest Content/Alternative Dispute Resolution 852.233-71 Alternate Protest Procedure The provision at 52.212-2, Evaluation Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers: 1. Technical All quotes must address each specific are outlined in 1.a. and para 4. Failure to meet one characteristics will cause the quote to be considered non-responsive. 2. Price Technical is more important than price. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: Clauses: 52.204-13 System for Award Management Maintenance 52.204-18 Commercial and Government Entity Code Maintenance 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 852.203-70 Commercial Advertising (JAN 2008) 852.219-10 VA Notice of Total SDVOSB Set-Aside 852.232-72 Electronic Submission of Payment Requests 852.246-71 Inspection (Jan 2008) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-3 Convict Labor (June 2003) (E.O. 11755). 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332). There are no additional contract requirements, terms or conditions. Quotes must be emailed to
contact@example.gov received no later than 3pm PST on 04/13/2018. Quotes may be submitted on this document or the vendor s own form. a. All quotes must address each element of the requirements to be considered. b. No late quotations will be accepted. All Vendors must be registered in SAM to be considered for award. This notice satisfies the requirement at FAR 5.201 to synopsize proposed contract actions.
