D--Installation Access Control using Automatic Identification Technology(AIT)

REQUEST FOR INFORMATIONRegional Contracting Office - Far East MCB Camp S.D. Butler, Okinawa Japan 1.0 Description 1.1 The USMC Regional Contracting Office Far, East (RCO) is issuing this Request for Information (RFI) in support of the Provost Marshal's Office (PMO), in seeking information on how an interested contractor could provide an all-inclusive and expandable access control system utilizing Biometrics and Automatic Identification Technology (AIT). 1.2 THIS IS NOT A SOLICITATION FOR PROPOSALS. THIS IS A SOURCES SOUGHT SYNOPSIS ONLY. This Request for Information (RFI) is for planning and informational purposes only and shall not be considered as a request for proposal or as an obligation on the part of the Government to acquire any products or services. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this RFI or the Government's use of such information. The Government reserves the right to reject, in whole or in part, any contractor's input resulting from this RFI. No contract will be awarded from this announcement. Data submitted in response to this RFI will not be returned. Information is being requested in order to make potential future requirements better for industry and the Government. 2.0 A Statement of Objectives is attached to this RFI that provides furhter information regarding General Requirements, Required Deliverables and Performance Objectives. 2.1 PURPOSE: Installation access control is the backbone of the Security and Law Enforcement mission and posture aboard Marine Corps Bases Japan. It provides the Marine Corps Base Commanding General with physical, technical, and administrative capabilities to reduce the vulnerability of unauthorized access, malicious activity, intelligence gathering and potential terrorist threats aboard MCB facilities at any given time. This acquisition is for an all-inclusive and expandable access control system utilizing Biometrics and Automatic Identification Technology (AIT). The end product will provide the Provost Marshal's Office (PMO) with the capability of; (1) producing high quality, tamper resistant base access passes, (2) develop common/shared databases for access control, and (3) improve PMO capacity to screen/vet personnel while minimizing human error and constraints. The Biometrics and AIT capability shall enhance efficiency, personnel accountability, and visibility through! automation of current manual processes and data interfaces. 2.2 BACKGROUND: Recently published Homeland Security Presidential Directives, DoD Policy, and HQMC guidance have resulted in increased access control requirements for installation commanders. Commensurate with a significant revision to current base access procedures, new requirements have been identified that require technological solutions. Under the new policies, PMO has additional responsibilities for controlling a multitude of passes that are currently issued through a variety of organizations. This equates to a significant increase in the number of passes PMO will issue, and subsequently be tasked to track and account for. Given personnel restraints, this will require automation and the ability to leverage existing and newly created databases. The current filing system and database are cumbersome and, at best, verification is time consuming. After hours verification of locally produced passes is extremely difficult. The current burden of verification rests comple! tely on the shoulders of the individual gate guard's ability to spot false or expired IDs and to manually screen personnel against debarment rosters, watch lists, or restricted access list via lengthy paper rosters. If a pass is suspect, verification can only be made by contacting the PMO Pass Office during working hours. The vulnerabilities with the current system are self-evident and equate to unnecessary risk to all personnel aboard MCB Butler facilities. While HQMC is actively pursuing enterprise solutions for base access systems, standardizing requirements across the Marine Corps and identifying the requisite funding has proven to be problematic and has resulted in several false starts. Installations Commanders have subsequently been authorized to pursue interim solutions in order to address immediate shortfalls and reduce vulnerabilities and risk. The desired end state of this requirement is to lay the foundation for a fully expandable access control and technol! ogy based verification system while simultaneously providing (at a minimum); a significantly improved flash pass and pass management application, while providing enhanced access control capability for critical assets via handheld ID/pass card scanners with eventual expansion of this system to include handheld scanners for all entry control points and mobile patrol units across all camps/facilities. Procurement of this state-of the art system will significantly enhance force protection measures at all Marine Corps Base Camp Butler facilities. 2.3 SCOPE: The Contractor shall provide the necessary engineering, labor, construction, hardware, software, support equipment, materials, training, transportation, accessories, follow-on warranty and maintenance control measures, supervision and work control implementation to successfully design, engineer, install and test one (1) base access pass producing, filing and verification system in support of Marine Corps Base Japan. 2.4 PERIOD AND PLACE OF PERFORMANCE: See attached RFI2.5 GENERAL REQUIREMENTS: See Attached RFI and SOO2.6 REQUIRED DELIVERABLES(Minimum): See Attached RFI and SOO2.7 PERFORMANCE OBJECTIVES: See Attached RFI and SOO 2.8 OPERATING CONSTRAINTS:. Must meet all Marine Corps Information Assurance (IA) policies, specifically Marine Corps wireless solutions and FIPS compliancy. If the solution calls for a wireless handheld reader, this solution must be compliant with the Navy/Marine Corps Intranet (NMCI) and DoD IA regulations. o Recommend Air Fortress is reviewed for wireless connectivity to a network.. Comply with all DoD AIT policies, specifically EPC standards. 3.0 Responses 3.1 Responses to this RFI should not exceed fifty (50) pages and must contain the following information: (a) Capability statement which includes information on the type of technology used. (b) Pricing information. (c) Service history. (d) Technology Readiness Level (TRL) if not a fielded system. (e) Delivery schedule. (f) Clearly mark any information that is proprietary. (g) Offerors should have production representative systems that will be available for evaluation by September 2009 and for purchase no later than fourth quarters of FY09. 3.1.1 Responses are due by 03 May 2009. Both e-mail and mail submittals will be accepted. Please send e-mail response to the Contracting Officer, Kim Sakura Higa at contact@example.gov or Contract Specialist, Yuriko Kuwae at contact@example.gov. Mailed responses should be sent to: Regional Contracting Office, Far East Marine Corps Base Camp Smedley D. Butler PSC 557 Box 2000 FPO AP 96379-2000. 3.1.2 Questions regarding this announcement shall be submitted in writing by e-mail to the Contracting Officer, email address. Verbal questions will NOT be accepted. The Government does not guarantee that questions received after 03 May 2009 at 15:00 will be answered. 3.0 Summary THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide an interested contractor could an all-inclusive and expandable access control system utilizing Biometrics and Automatic Identification Technology (AIT). The information provided in the RFI is subject to change and is not binding on the Government. The US Marine Corps has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned. Note: This Request for Information is for planning purposes only and is issued in accordance with FAR Clause 52.215-3. No solicitation document exists at this time. Issuance of this notice does not constitute any obligation on the part of the Government to procure these items or to issue a solicitation. In addition, the Government is under no obligation to pay for information submitted in response to this RFI, and responses to this notice cannot be accepted as offers. Any information that the vendor considers proprietary should be clearly marked as such.