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Day Tank and Fuel System Maintenance

Active
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The contract titled Day Tank and Fuel System Maintenance requires comprehensive inspection and maintenance services for generator day tanks at the US Embassy in Conakry. Scope of work includes regular fuel quality assessments, leak detection, alarm system verification, and annual laboratory analysis to evaluate microbial contamination and water content in the fuel. These tasks are critical to ensuring reliable power generation and preventing system failures due to fuel degradation or contamination. The work must be performed in accordance with established protocols to maintain operational readiness of emergency power systems. This subcontract is issued by the Department of State through the US Embassy Conakry with a NAICS code of 541380, indicating it falls under engineering services. The solicitation was posted on July 31, 2026, and responses are due by September 8, 2026. Performance will take place exclusively in Conakry, Guinea, and the contract is aimed at supporting the embassy’s critical infrastructure through rigorous fuel system upkeep. There is no set-aside designation listed, and all interested parties must respond by the deadline to be considered for award.

General Info

Maintain and inspect generator day tank fuel systems at US Embassy Conakry to ensure power reliability and prevent contamination.

Agency

Department Of State → US Embassy ConakryView Agency

NAICS

541380 - Testing Laboratories and ServicesView NAICS

Place of Performance

CONAKRY, GN-C, GIN

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

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Organization & Contact Information

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AgencyDepartment Of State → US Embassy Conakry
ContactsNo contacts available
OfficeN/A
Organization / Agency
Department Of State → US Embassy Conakry
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Inspect and maintain generator day tanks, including fuel quality checks, leak detection, alarm testing, and annual lab analysis for microbial contamination and water content.

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NAICS: 8113
New
Federal
PREVENTIVE MAINTENANCE SERVICE CONTRACT FOR STANDBY DIESEL GENERATORS
Solicitation # 19GV1026Q0015
The United States Embassy in Conakry requires a contractor to provide planned maintenance and inspection services for its low-voltage diesel standby generator systems, including associated equipment such as load banks, automatic transfer switches, and day tanks. The contract mandates two scheduled service visits annually—one semi-annual and one annual—based on calendar intervals, with additional visits triggered by operating hours when they precede the scheduled maintenance. The generator systems, consisting of three Cat 3512 and one Cat 3456 units, must be maintained per OEM specifications to ensure readiness for emergency power, with emphasis on preventing wet stacking through mandatory load testing at 75–80% of rated capacity for a minimum of two hours. All maintenance tasks must align with NFPA 70, NFPA 110, and manufacturer guidelines, covering visual inspections, fluid and filter replacements, battery checks, grounding and bonding verification, ECM diagnostics, and operational tests. The contractor must supply all consumables such as oil, filters, coolant, and batteries but is excluded from repairing or replacing major mechanical components unless authorized by separate purchase order. Contractors must provide OEM-certified technicians with access to proprietary diagnostic tools, maintain inventories of expendable parts, and ensure compliance with safety protocols including lockout/tagout procedures, proper PPE use, and hazardous material disposal certified under local and U.S. regulations. Laboratory analysis of fuel and oil samples is required annually, with reports submitted within 30 days, and all waste must be properly documented. The scope includes semi-annual and annual inspections for load banks and automatic transfer switches, with comprehensive electrical and mechanical servicing for the latter requiring power outages and COR approval. Day tank maintenance focuses on fuel quality, leak detection, alarm functionality, and annual lab testing for microbial contamination and water content. Contractors must submit detailed checklists, service reports, ECM backups, grounding inspection reports, and proof of hazardous waste disposal after each service, along with a strategic plan, certifications, insurance, and personnel documentation prior to work commencement. Priority is given to local vendors with established operations in Conakry, and emergency support must be available within 24 hours. All deliverables are to be submitted to the Contracting Officer’s Representative and electronically to powersupport@state.gov.
Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

POSTED

1 day ago

DEADLINE

in about 1 month
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