DCAMM Chiller Replacement at Shepard Building

The State of Rhode Island, through its Department of Administration, Division of Capital Asset Management and Maintenance (DCAMM), is soliciting quotes for the replacement of a chiller at the Shepard Building located at 80 Washington Street in Providence, Rhode Island, under solicitation number RFQ26006741. The solicitation was posted on June 5, 2026, with responses due by July 8, 2026, and a non-mandatory prebid meeting scheduled for June 11, 2026, at the same location. The scope of work involves the installation, commissioning, and integration of a new chiller system with specified performance metrics including cooling capacity between 245.8 and 271.93 tons, an Energy Efficiency Ratio of at least 9.686, and compliance with AHRI, NEC, UL, and ASME standards. The equipment must be properly leveled, vibration-isolated using FLS isolators tagged as CH-1,2, and connected with 600V copper conductors rated for 90°C. All site conditions, access, crane rental, road closures, and utility coordination are the responsibility of the contractor and must be accounted for in the base bid with no additional compensation permitted. The delivery term is FOB Destination, with final acceptance occurring at the Shepard Building, and all submittals—drawings, material lists, and approvals—must be formally reviewed and approved before any fabrication or installation proceeds. No formal contract type is stated, but the procurement approach and inclusion of base bid and change order provisions suggest a Firm-Fixed-Price structure. No contract clauses, evaluation factors, or socioeconomic set-asides are specified in the documentation, and no FAR sections or DFARS provisions are cited. The vendor is expected to provide equipment complying with Trane manufacturer guidelines and project-specific submittals, including S-01-22-11 and related drawings. The State of Rhode Island does not provide detailed payment instructions, accounting data, or invoicing procedures, although a vendor’s customer purchase order number is referenced in submittal forms. The designated point of contact is Marisa DelFarno, and while roles such as COR or COTR are not formally assigned, she is the primary interface for procurement matters. No Unique Entity ID, CAGE code, size certifications, or socioeconomic representations are required or provided in the solicitation documents. Packaging, marking,