DCR 999 Otis Reservoir Hydraulic and Mechanical Gate Systems Maintenance Service

The Department of Conservation and Recreation for the Commonwealth of Massachusetts is soliciting a best value provider for a five-year inspection and maintenance contract at the Otis Reservoir Dam located on Tolland Road in Otis, Massachusetts. The scope of work involves annual inspection, routine maintenance, and testing of hydraulic and mechanical gate systems originally provided by Rodney Hunt Fontaine. Specific equipment covered includes stop log systems, crest gate components such as seals and lifting cables, hydraulic power units, accumulators, electrical controls, and slide gate assemblies with electric actuators. Key deliverables include an annual inspection and routine maintenance report submitted within 30 days of completion, as well as the sampling, testing, and replenishment of hydraulic fluids. Proposals must be submitted electronically via COMMBUYS by December 7, 2026. Evaluation factors for the award include experience and qualifications, examples of work, availability, prompt pay discounts, and adherence to the Small Business Purchasing Program and environmental preferred products and practices. Awardees must provide evidence of valid general liability insurance and agree to participate in the Commonwealth Electronic Funds Transfer program. The contractor is required to comply with the Americans with Disabilities Act, international building and construction codes, and specific dam safety and erosion control standards. Pricing is to be submitted as a percentage discount off retail pricing for the products and services provided.