DEED CareerForce Fairmont Janitorial Services

The contract involves providing ongoing janitorial services for the Department of Employment and Economic Development’s CareerForce location in Fairmont, Minnesota, at 400 S. State Street, Suite 180. The anticipated performance period runs from October 1, 2025, through June 30, 2026, with the possibility of extending up to an additional 12 months. The estimated annual contract value ranges from $6,000 to $15,000, but these figures are estimates and do not guarantee minimum or maximum amounts. The contract is structured around a single primary service category, with pricing entered at the unit line level in the SWIFT procurement system, and includes detailed specifications, scope of work, and performance requirements outlined in incorporated exhibits. The scope emphasizes weekly cleaning tasks such as trash removal, carpet vacuuming, and spot cleaning, with all work performed during specified hours, primarily after 5:00 pm. The contractual framework is governed by Minnesota state law, with key clauses covering effective dates, conditions of payment, insurance, nondiscrimination, data disclosure, and legal compliance. The contract explicitly states that it is not subject to federal FAR clauses but relies on state statutes and regulations, including provisions for non-collusion, debarment, and conflict of interest disclosures. It incorporates several exhibits detailing contract terms, insurance requirements, scope of work, pricing, and janitorial tasks, with the order of precedence favoring the main contract and then the exhibits. The agreement stipulates that all products and materials must be new and conform to manufacturer standards, and that the State will inspect and accept services at the performance site, with performance monitored by designated State representatives. Payment terms specify that invoices must include detailed information such as the contract number, service description, and quantities, with payments made within 30 days of invoice receipt, and all costs including taxes to be included in the bid prices. The contract emphasizes compliance with applicable laws, prohibits subcontracting or assignment without approval, and requires the contractor to maintain appropriate insurance coverage, including crime insurance with a minimum limit of $10,000 per occurrence. The solicitation encourages participation from minority, women, veteran, and disability-owned businesses, offering preference points for certified businesses under the state’s targeted group and disadvantaged categories, with certification verified through the Office of Equity in Procurement. Responses must be submitted electronically via the SWIFT Supplier Portal by September 22, 2025, with questions directed only to the designated contact, David Mwangi, by September 17, 2025.