Department of Military Affairs - Portable Latrines & Handwashing Stations

The Virginia Department of Military Affairs has issued a solicitation (A123DMA:108504) for establishing contracts to provide self-contained portable latrines and hand wash station services primarily for the Director of Public Works at Fort Pickett, Blackstone, VA, as well as statewide for various Virginia National Guard facilities. The procurement includes a one-year base contract with options for renewal, allowing multiple qualified contractors to provide services on an as-needed basis, especially for special events or system failures. The services encompass rental, delivery, pickup, and weekly servicing—including pumping, cleaning, restocking consumables like toilet paper and sanitizer, and off-site waste disposal. The contract requires compliance with strict sanitation standards aligned with Commonwealth of Virginia COVID-19 guidelines and detailed specifications for both latrines and hand wash stations. The contract covers performance zones across Virginia, with service obligations at key locations such as Fort Pickett, Norfolk, Hampton, and Fort A.P. Hill. Bidders must submit sealed electronic proposals via the Commonwealth’s eVA portal by December 29, 2025. Award will be made on a Lowest Price Technically Acceptable basis to one or more responsive and responsible bidders who meet the specifications and administrative requirements, including possession of required licenses and State Corporation Commission identification. The contract includes standard General Terms and Conditions for state procurements, such as compliance with E-Verify, nondiscrimination, and ethical contracting provisions. Inspection and acceptance occur at the delivery destinations, with the government retaining the right to verify compliance and reject non-conforming units or services. Invoicing is managed monthly through eVA with defined mandatory invoice requirements, and payment is expected within 30 days of invoice receipt. The solicitation mandates job site inspection certification by bidders and requires submission of Material Safety Data Sheets for all chemicals used, failure of which results in bid rejection. Overall, this solicitation seeks to ensure reliable, hygienic, and efficient portable sanitation services throughout Virginia National Guard facilities under a renewable, flexible contract structure designed to meet varying agency needs across multiple locations.