DESIGN, MANUFACTURE, PERSONALIZE AND MAIL VOTER NOTIFICATION POSTCARDS

The contract involves the County of Hawai'i's procurement for the design, manufacture, personalization, and mailing of voter notification postcards, with a solicitation number R2602997 posted on December 13, 2025. The project requires vendors to submit quotations through the Procurement Portal by December 18, 2025, with detailed specifications for producing tri-fold postcards in yellow, blue, and white, conforming to USPS standards, with specific design, marking, and barcoding requirements. The scope covers large quantities—up to 155,000 units for yellow postcards and smaller quantities for blue and white postcards—though no unit prices or total contract value are specified, as the pricing table remains blank. The RFQ emphasizes compliance with insurance, bonding, and Hawai'i state procurement laws, including mandatory certifications such as wage compliance, tax clearances, and confidentiality labeling. The contractual framework incorporates general terms and conditions aligned with federal and state regulations, including clauses on modifications, price adjustments, and quantity variations, with provisions allowing alternative clauses and emphasizing the importance of bond security, insurance, and debarment checks. The evaluation process considers multiple factors such as technical approach, past performance, and price, with a focus on best value rather than lowest price alone. Delivery terms specify performance starting from a mutually agreed date, with goods to be delivered F.O.B. destination, and acceptance to be determined by the County’s designated officials based on conformance to specifications and quality standards. The contract stipulates that all offerors must submit certifications related to wage laws, cost data, and proprietary information, though it does not require representations regarding entity identification or socioeconomic status. Overall, the contract emphasizes compliance, quality, and value, with detailed instructions for proposal submission, bonding, and legal adherence, but lacks specific unit pricing and total contract valuation details.