Design, Printing, and Mailing Services for Admissions Materials

The North Carolina Agricultural and Technical State University is seeking a qualified vendor to deliver comprehensive design, printing, and mailing services for various admissions materials aimed at enhancing outreach to prospective and admitted students. The scope includes creating visually engaging and brand-compliant materials such as an Admissions Travel Piece, Transfer Travel Brochure, Admit Packets, and a One-Pager Tear Sheet, with all content developed from scratch and subject to university approval. The project emphasizes high-quality print production, timely delivery, and professional mailing services, with specific quantities and deadlines set for each item, including delivery to Webb Hall in Greensboro, North Carolina. The vendor must also provide digital files in high-resolution formats and incorporate university branding, while offering multiple options for finishes, formats, and packaging to meet diverse presentation needs. The solicitation details a rigorous evaluation process that considers technical creativity, content clarity, production quality, project management, and cost competitiveness. Vendors are required to submit detailed proposals, including portfolios, mock-ups, and hyperlinks demonstrating prior work, along with comprehensive cost breakdowns. The contract administration stipulates compliance with North Carolina’s general terms, background check requirements, personnel qualifications, and insurance standards. Additionally, the vendor must handle all aspects of mailing logistics, including packaging, labeling, and postage, ensuring timely distribution aligned with the university’s deadlines. The overall objective is to produce professional, branded admissions materials that effectively communicate key information and foster engagement with prospective students, all within a contract size estimated between 200,000 and 500,000 dollars.