DFCM Maintenance - Janitorial Services - Request for Proposals - Tax Commission Building

Only janitorial contractors prequalified under Stage I of the DFCM Prequalification program and currently listed as approved vendors as of the solicitation date are eligible to submit bids for janitorial services at the Tax Commission Building in Salt Lake City, Utah. The contract is a five-year award with an estimated FY26 budget of $241,090.65, though this figure is for informational purposes only. Bids must be submitted electronically via the U3P portal by June 16, 2026, and are evaluated using a best-value trade-off approach, prioritizing technical merit over cost. The evaluation includes five weighted factors: Statement of Qualifications (60 points), Past Performance References (50 points), Cost Proposal (50 points), and Management Plan (20 points), with failure to meet mandatory requirements including providing at least three performance references or accurate staffing hours leading to disqualification. Contractors must comply with stringent security requirements including E-Verify verification, Utah criminal history checks, and adherence to strict access control protocols; all employees must be approved for site access and adhere to uniform, conduct, and no-visitors policies. Contract performance requires daily, weekly, monthly, and annual cleaning per specifications, with commercial-grade equipment operating at or below 67 decibels during daytime hours, and all chemicals must be preapproved and accompanied by Safety Data Sheets. The contract mandates use of approved cleaning standards compliant with OSHA and federal bloodborne pathogens regulations, and contractors are responsible for all labor, tools, chemicals, and equipment. Invoicing must be submitted via email to dfcmap@utah.gov or through the designated online portal with attached timecards, and payments are processed within 30 days. Contractors must retain records for six years and are liable for costs related to lost or stolen access devices, rekeying, and property damage. The contract prohibits subcontracting to restricted foreign entities or the use of forced labor under Utah law, and requires certifications of debarment status and legal authority to operate in Utah. All proposals must be single PDFs under 11 pages excluding the Past Performance form, and noncompliance with formatting or submission rules will result in disqualification.