DFCM Maintenance - Stage II Janitorial Services - Invitation to Bid - Archives Warehouse Freeport C-6 Building

Only janitorial contractors prequalified under Stage I and currently listed on the DFCM Prequalified Janitorial Contractors list are eligible to bid on this solicitation for janitorial services at the Archives Warehouse Freeport C-6 Building in Clearfield, Utah. The contract is a three-year firm fixed price award with an estimated total value of $98,484, based on an annual budget of $32,828 for the period from August 1, 2026, through July 31, 2029. Bids must be submitted electronically via the U3P portal by 3:00 PM on June 9, 2026, and failure to meet this deadline results in disqualification. Performance is required on Tuesdays and Thursdays between 8:00 AM and 5:00 PM, covering daily and weekly cleaning of 122,600 square feet of warehouse and office space, including vacuuming, mopping, trash removal, disinfecting surfaces, glass and baseboard cleaning, and proper chemical handling with approved Safety Data Sheets. All employees must be verified through E-Verify, pass fingerprint-based criminal background checks, and meet strict eligibility thresholds for convictions, with no access granted to individuals with certain felony or misdemeanor histories within specified timeframes. Contractors must submit complete personnel and hour proposals using the DFCM-provided form, and bids will be evaluated based on responsiveness, responsibility, and lowest price, following a Lowest Price Technically Acceptable methodology. Contract administration requires monthly invoicing via email to dfcmap@utah.gov with signed timecards, and services are subject to DFCM inspections using a pass/fail standard backed by photographic documentation. The State retains final acceptance authority at the delivery location, with thirty days to inspect and approve performance. Contractors must comply with OSHA and Federal Bloodborne Pathogens standards, use only pre-approved cleaning agents, maintain equipment in good repair, and adhere to state-specific contractual terms covering indemnity, confidentiality, employment practices, remedies, force majeure, and anti-boycott actions. No option years, escalation clauses, or subcontracting provisions are included, and no specific payment office or accounting codes are provided, though payments are due within thirty days of correct invoice receipt.