DG01-- 691-normal-Ephesoft Transact Software (VA-26-00049019) (VA-26-00064776)

This solicitation for Ephesoft Transact Software and Services under solicitation number 36C10B26Q0539 is a sources-sought notice issued by the Department of Veterans Affairs, Technology Acquisition Center in Eatontown, New Jersey, targeting Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 541519 for computer systems design. The objective is to automate the processing of medical faxes and patient records for the VA Greater Los Angeles Health Care System’s Care in the Community program through the implementation of Ephesoft Transact Advanced Capture Software integrated with Nintex Robotic Process Automation. The solution must classify documents, extract metadata, remove fax cover sheets, and export outputs in XML and PDF formats directly into government systems, while ensuring full compliance with VA Technical Reference Model, Zero Trust Architecture, FICAM, FIPS 140-2, Privacy Act of 1974, and NARA records management standards. All deliverables, including software, configuration, integration, and workflow diagrams, are government property and must be delivered remotely with no physical shipment required. The contract is structured with a 12-month base period and up to four additional one-year option periods contingent on funding and performance. The contractor is required to provide and maintain all software licenses for the duration of the contract, deliver 24x7 technical support, and ensure the system is malware-free with timely patching. Compliance with subcontracting limitations under FAR clause 852.219-77 mandates that the SDVOSB prime contractor perform at least 51% of the cost of services, with strict penalties for false certifications under 18 U.S.C. §1001. The contractor must also adhere to stringent information security protocols, including PIV authentication, protection of CUI, prohibition of unauthorized data retention, and immediate reporting of any breaches. Proposals must include a completed Statement of Work and a signed certification affirming SDVOSB status and subcontracting compliance, with submissions due by June 17, 2026, to the Contracting Officer at the specified address. While the solicitation does not specify evaluation factors, award method, contract value, or exact submission format, it emphasizes technical compliance, security, and socioeconomic eligibility as critical to selection. No Contracting Officer’s Representative or Contracting Officer’s Technical Representative is identified, and no formal payment or invoicing instructions are provided beyond the use of