DHS MURRAY - IFB PUBLIC ANNOUNCEMENT SYSTEM REPAIR AND REPLACE

Solicitation B-54836 is an Invitation for Bid issued by the Illinois Department of Human Services for the repair and replacement of the Public Announcement (PA) system at the W.G. Murray Developmental Center in Centralia, Illinois. The scope of work includes the removal of existing systems and the subsequent installation, wiring, configuration, troubleshooting, and testing of new systems. The vendor is required to perform work during normal business hours, provide daily progress reports to the Facility Chief Engineer, deliver all technical manuals and warranties, and provide operational training to facility staff. The contract term begins upon execution and ends on June 30, 2027, with a maximum potential term of ten years. The contract will be awarded to the responsive and responsible bidder offering the lowest overall total price. Bidders must submit their proposals electronically via the BidBuy portal, including required documents such as the Vendor Disclosure, Offer to the State of Illinois, and a Business Enterprise Program/Veterans Small Business Program Utilization Plan. To be considered responsible, vendors must demonstrate sufficient financial resources, a positive past performance record, and the ability to provide required maintenance services. Compliance requirements include certification of HIPAA compliance, adherence to the Illinois Prevailing Wage Act, and alignment with OSHA safety standards. Vendors must maintain specific insurance coverages, including $1,000,000 per occurrence for General Commercial Liability and Auto Liability, and $2,000,000 in Annual Aggregate General Liability. Additionally, a performance bond is required for quotes exceeding $150,000. The prime vendor must perform at least 51% of the total work using its own organization. All work performed under this contract is considered work for hire, with the State of Illinois retaining sole and exclusive ownership of all resulting intellectual property.