DHS-SP-Ludeman - Deli-Style Salads Annual Contract FY26/27

The Illinois Department of Human Services is seeking a vendor to supply fresh, deli-style salads to the Elisabeth Ludeman Center in Park Forest, Illinois, for the duration of one year from January 1, 2026, to December 31, 2026. The contract involves weekly deliveries of a variety of nine specified salads, each in bulk containers weighing between 5 and 10 pounds, with a shelf life of 21 days. All salads must meet strict quality standards, including temperature control (41°F or below), labeling with preparation and expiration dates, and sodium content not exceeding 600 mg per 4 oz serving. The vendor is responsible for all shipping and handling costs, and deliveries are scheduled to occur Monday through Friday between 7:00 a.m. and 2:00 p.m., with the Ludeman Center providing weekly order forms and delivery schedules. The contract emphasizes compliance with menu rotation, packaging, and timely delivery requirements, and may require vendors to submit samples prior to award. The procurement process is governed by comprehensive state regulations, including standard Illinois certifications ensuring legal, ethical, and environmental compliance, and adherence to the Illinois Procurement Code. The contract will incorporate the State of Illinois Chief Procurement Office’s standard terms and conditions, which detail payment procedures, restrictions on subcontracting, record-keeping obligations, performance expectations, and provisions for force majeure and confidentiality. These terms aim to ensure transparency, accountability, and legal compliance throughout the contract’s execution. The detailed delivery schedule and specific product quantities outlined in accompanying documents support logistical planning and ensure the consistent fulfillment of the department’s nutritional requirements at the Ludeman Center.