Digital Asset Management

SOURCES SOUGHT ANNOUNCEMENT Digital Asset Management The Defense Media Activity (DMA) is seeking authorized sources to provide a Digital Asset Management software system. CONTRACTING OFFICE ADDRESS: DMA Contracting Office - East 6700 Taylor Avenue Fort Meade, MD 20755 INTRODUCTION: This is a SOURCES SOUGHT TECHNICAL DESCRIPTION to determine the availability and technical capability of any business size to provide the required products and/or services. DMA is seeking to purchase a Digital Asset Management software system to run on premise utilizing existing Network Attached Storage. DISCLAIMER: THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. CONTRACT/PROGRAM BACKGROUND: Contract Number: HQ Contract Type: Firm Fixed-Price Incumbent and their size: Method of previous acquisition: Provide Brief description of the current program/effort: Digital Asset Management (DAM) List Anticipated Time Frame: July 2019 - July 2020, plus 4 Option Years List Place of Performance: DMA HQ REQUIRED CAPABILITIES: The requirement is for a Digital Asset Management (DAM) software that meets the specifications listed: - Software must be able to function utilizing Network Attached Storage that supports SMB, NFS and ISCI connections; provided and maintained by DMA - Software must be able to installed and run on premise; utilizing dedicated servers or be capable of being run on VM ware or equivalent. - Must provide cyber security capability to include support multiple levels of enterprise security; application level, OS level, file system and user security - Granular permissions to control what content may be viewed and what tools are available to users - Provide limited access to outside users for workflow and or project approvals using permission driven temporary accounts - Powerful search tools, including Boolean searching, and field level searching including date range and the use of controlled vocabularies on input (data entry) and search. - Generate searchable text from ingested Audio, Video and Documents natively from within the Software User Interface without the use of a file generating external plugin or other system. - Upload, store, share and retrieve a multitude of file types and formats to include camera raw video, photo, audio, graphic, PDF's, and standard Microsoft office documents. - The solution should be able to work multiple video formats as well as multiple graphic file types (.mxf, .mov, mp4, .png, .jpg, tiff, EPS, AI etc.) - Create and output frame grabs and clips and generate an Edit Decision List (EDL) - Ability to crop and mark sub clips or frames from within an ingested video asset and auto generate file download - Create searchable labels and descriptions for marked audio frames and clips - The asset management solution should have the ability to integrate with the Adobe CC suite of applications - Provide file format options for downloaded still picture assets. (.bmp, .gif, .jpeg, .pdf, .png, .psd, .tiff) - Speech-to-text capabilities for audio and video files and index text in layered file formats (PDF, EPS, AI, PSD) from images automatically - Metadata batch editing with templates to speed data entry. - Potential integration with Google Cloud Vision AI or equivalent technology - Supports bulk upload of assets - Bulk Download of assets - Email assets from within the DAM application - Ability to Crop photos (JPG, TIF) - Support for IPTC/XMP metadata standard - Ability to Link assets together SPECIAL REQUIREMENTS: N/A SOURCES SOUGHT: This Sources Sought Synopsis is requesting responses to the following criteria from any business size that can provide the required services under the NAICS Code. To assist DMA in making a determination regarding the level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use joint venturing (JV) or partnering to meet each of the requirements areas contained herein. This includes responses from qualified and capable Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Businesses, Women-owned Small Businesses, HUBZone Small Businesses, and 8(a) companies. You should provide information on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement. To make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications. Responses must demonstrate the company's ability to perform in accordance with the Limitations on Subcontracting clause (FAR 52.219-14). SUBMISSION DETAILS: Responses should include: 1) Business name and address; 2) Name of company representative and their business title; 3) Type of Small Business(if applicable); 4) Cage Code; 5) Contract vehicles that would be available to the Government for the procurement of the product and service, to include ENCORE II, General Service Administration (GSA), GSA MOBIS, NIH, NASA SEWP, Federal Supply Schedules (FSS), or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.) 6) OEM certification that vendor is a Manufacturer Authorized Channel Partner with either Premier, Silver or Gold status as of the date of the submission of their offer, and that it has the certification/specialization level required by the Manufacturer to support both the product sale and product pricing, in accordance with the applicable Manufacturer certification/specialization requirements. Vendors who wish to respond to this should send responses via email NLT 1 MARCH 2019, 2 PM Eastern Daylight Time (EDT) to scott.d.cox14.civ@mail.mil. Interested businesses should submit a brief capabilities statement package (no more than five pages) demonstrating ability to perform the services listed in this Technical Description. Documentation should be in bullet format. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government and contractor personal reviewing RFI responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.