Digital Workspace Solutions

Solicitation 24-12, contract R241201, establishes a national cooperative agreement for Digital Workspace Solutions issued by the Region 4 Education Service Center in Texas and extended through OMNIA Partners. Effective June 1, 2025, the contract utilizes a multiple-award approach to provide comprehensive coverage for public sector members. The awarded vendors include Dex Imaging, LLC, Konica Minolta Business Solutions U.S.A., Inc., Kyocera Document Solutions America Inc., Toshiba America Business Solutions, Inc., and Xerox Corporation. The agreement features an initial five-year term with options for five additional one-year renewals, though some documentation references a three-year term with two one-year renewals. The scope of work involves the nationwide distribution, logistics, and implementation of digital workspace products and services, with deliveries required 30 days after receipt of order on a freight prepaid, F.O.B. Destination basis. Awards were determined via a trade-off process based on weighted criteria: purchase price (35%), ability to meet regional needs (30%), quality of goods and services (20%), long-term cost (10%), and vendor reputation (5%). The contract mandates strict compliance with federal and state regulations, including 2 C.F.R. Part 200 for federal funding, Davis-Bacon prevailing wage standards for construction over 2,000 dollars, and various civil rights and equal opportunity mandates. Inspection and final acceptance are conducted by Region 4 ESC at the destination to ensure materials conform to technical specifications and quality standards.