Disaster Recovery & Mitigation Technical Assistance

The City of Montpelier is seeking a qualified consultant or consultant team to provide on-call technical assistance for disaster recovery, mitigation, and grant management under a master services agreement. The selected firm will support the Public Works Department in navigating FEMA Public Assistance and Hazard Mitigation Assistance programs, as well as related federal and state funding initiatives. Services encompass the full lifecycle of disaster recovery efforts, including project formulation, eligibility determination, damage and cost documentation, FEMA Grants Portal administration, reimbursement processing, procurement compliance, hazard mitigation application development, benefit-cost analysis, appeals, and grant closeout. The consultant will be expected to respond promptly to emerging needs arising from current or future disasters, ensuring timely and compliant access to critical funding. The master services agreement will have an initial three-year term with the possibility of two one-year extensions, allowing for sustained support through multiple disaster cycles. Proposals are due by July 21, 2026, and solicitations are being managed through the Vermont Business Registry under solicitation number 73883. The primary point of contact for the RFP is Kevin Motyka from the Montpelier Public Works Department, reachable via email or phone. While the contract is issued under the auspices of the Vermont Department of Economic Development, all services are intended to be performed directly for and within the City of Montpelier. The contract does not include a set-aside designation, and there are no specified NAICS codes listed, indicating broad eligibility for qualified firms with demonstrated expertise in federal disaster grant programs.