Disaster Response Term Contract for Dewatering Pumps

The contract is a three-year, agency-specific term agreement established by the North Carolina Department of Public Safety for the provision of dewatering pumps, equipment, and technician services to support statewide emergency disaster response efforts. Orders will be placed as needed during emergencies, with no guaranteed quantities, emphasizing rapid deployment and flexibility. The scope includes supplying portable and trailer-mounted dewatering and trash pumps of various sizes, equipped with technical data, operational hour meters, and support services. The contract emphasizes responsiveness, with performance expected across multiple regions, and is governed primarily by North Carolina state statutes, administrative codes, and agency-specific terms, rather than federal FAR clauses. Pricing is structured around a required Attachment A Pricing Form, detailing rates for pumps, technician labor, transportation, refueling, and environmental fees, with vendors submitting detailed line-item rates. The award process is based on a Lowest Price Technically Acceptable approach, evaluating responsiveness, responsibility, and compliance with specifications, with no explicit weights or adjectival ratings. The contract includes detailed certifications, including HUB participation, lobbying restrictions, financial stability, and legal standing, which vendors must certify and update if circumstances change. Delivery and performance are on an as-needed basis, with no fixed delivery schedule or FOB terms specified, and inspection occurs prior to payment, primarily at the destination. The procurement process mandates electronic bid submission via the Sourcing Tool by August 29, 2025, with all required forms, signatures, and addenda acknowledged, ensuring compliance with strict deadlines and procedural requirements.