Disposition Services of Unclaimed Bodies

The Hillsborough County Medical Examiner Department is seeking a qualified contractor to provide disposition services for unclaimed bodies over a two-year period, with an estimated budget of $436,450. The contract involves handling approximately 1,500 unclaimed bodies through cremation and inurnment, in accordance with Florida statutes and relevant regulations. The solicitation, identified as ITB-26-00011, was posted on October 13, 2025, with a response deadline of November 7, 2025. Bidders must meet minimum licensing and certification standards, and demonstrate a proven track record in providing similar services. The procurement process emphasizes timely submission, compliance with insurance requirements, and adherence to legal standards, including a Cone of Silence policy to ensure fair competition. In addition to the core service requirements, vendors must certify compliance with Florida's Drug-Free Workplace statutes, submitting certification forms that affirm their commitment to maintaining a drug-free environment by notifying employees of prohibitions, dangers, and sanctions related to controlled substances. They are also required to complete affidavits affirming they do not engage with specified Foreign Countries of Concern, such as China, Russia, Iran, North Korea, Cuba, Venezuela, and Syria, under Florida Statutes Section 287.138. To facilitate smooth financial transactions, the county mandates electronic payments through a secure ACH direct deposit system, with detailed forms and terms outlining enrollment procedures, certification, and fraud prevention measures. The submission of accurate Taxpayer Identification Numbers via Substitute W-9 forms is also required for IRS compliance and proper tax reporting. Overall, the contract emphasizes legal compliance, transparency, and efficiency in service delivery and administrative processes.