DOC-27-040 Janitorial Services Probation & Parole District 5 (Gloucester)

The Virginia Department of Corrections is soliciting proposals for comprehensive janitorial services at the Probation and Parole District 5 office in Gloucester. The scope of work includes weekly cleaning performed on Mondays and Thursdays between 8:15 a.m. and 5:00 p.m., as well as semi-annual and annual deep cleaning services, including carpet shampooing. The contractor must provide vetted staff with full professional English proficiency and assign a dedicated Contract Manager and On-site Supervisor to oversee operations. Performance is monitored through weekly onsite meetings, monthly quality control inspections, and the submission of daily logs. This solicitation is a competitive negotiation set aside with award priority for DSBSD-certified micro and small businesses. Evaluation is based on a qualitative adjectival rating system assessing conformance, business capacity, and past performance. Strict operational standards are required, including a FIFO inventory system and a specific color-coding system for cloths to prevent cross-contamination. All chemicals must be clearly labeled and comply with EPA and OSHA standards. Proposals must be submitted via the eVA portal and include a signed technical narrative, electronic pricing, and required certifications regarding sexual harassment training and security regulations.